Villages of Westport Community Development District
12051 Corporate Boulevard, Orlando, FL 32817, 407-723-5900, FAX 407-723-5901 www.villagesofwestportcdd.com

The meeting of the Board of Supervisors of Villages of Westport Community Development District will be held Friday, April 10, 2020 at 12:00 p.m. via conference call due to the COVID-19 Executive Orders 20-52 & 20-69. Attached to this Agenda is a copy of the Executive Orders 20-52 & 20-69. The following is the proposed agenda for this meeting.

Call in number: 1-844-621-3956 (New) Passcode: 790 562 990 # (New)
BOARD OF SUPERVISORS’ MEETING AGENDA

Organizational Matters
Call to Order
Roll Call
Public Comment Period[for any members of the public desiring to speak on any proposition before the Board]

Discussion regarding Executive Orders 20-52 and 20-69

General Business Matters
Consideration of Minutes of the January 10, 2020 Board of Supervisors’ Meeting
Consideration of Minutes of the November 1, 2018 Landowners’ Election Meeting
Consideration of Resolution 2020-04, Designating Board Member Seats for the Upcoming General Election
Review of Revised Rules of Procedure Per Statute Changes
Consideration of Resolution 2020-01, Setting Public Hearing for Revised Rules of Procedure
Consideration of Resolution 2020-02, Adopting An Internal Controls Policy Consistent with Section 218.33
Consideration of Resolution 2020-03, Approving a Preliminary Budget for Fiscal Year 2021 and Setting a Public Hearing Date [Suggested Date, July 10, 2020]
Consideration of Resolution 2020-05, Canvassing and Certifying the Results of the Landowners’ Election
Ratification of Payment Authorization 2019-47 – 2019-52
Review of District Financial Statements

Other Business
Staff Reports
District Counsel
District Engineer
District Manager
Audience Comments

Supervisors Requests
Adjournment

VILLAGES of WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Discussion regarding Executive Orders 20-52 and 20-69

STATE OF FLORIDA
OFFICE OF THE GOVERNOR EXECUTIVE ORDER NUMBER 20-52
(Emergency Management - COVID-19 Public Health Emergency)

WHEREAS, Novel Coronavirus Disease 2019 (COVID-19) is a severe acute respiratory illness that can spread among humans through respiratory transmission and presents with symptoms similar to those of influenza; and
WHEREAS, in late 2019, a new and significant outbreak of COVID-19 emerged in China;

and

WHEREAS, the World Health Organization previously declared COVID-19 a Public Health Emergency of International Concern; and
WHEREAS, in response to the recent COVID-19 outbreak in China, Iran, Italy, Japan and South Korea, the Centers for Disease Control and Prevention ("CDC") has deemed it necessary to prohibit or restrict non-essential travel to or from those countries; and
WHEREAS, on March 1, 2020, I issued Executive Order number 20-51 directing the Florida Department of Health to issue a Public Health Emergency; and
WHEREAS, on March 1, 2020, the State Surgeon General and State Health Officer declared a Public Health Emergency exists in the State of Florida as a result of COVID-19; and
WHEREAS, on March 7, 2020, I directed the Director of the Division of Emergency Management to activate the State Emergency Operations Center to Level 2 to provide coordination and response to the COVID-19 emergency; and
WHEREAS, as of March 9, 2020, eight counties in Florida have positive cases for COVID-19, and COVID-19 poses a risk to the entire state of Florida; and

WHEREAS, the CDC currently recommends community preparedness and everyday prevention measures be taken by all individuals and families in the United States, including voluntary home isolation when individuals are sick with respiratory symptoms, covering coughs and sneezes with a tissue and disposal of the tissue immediately thereafter, washing hands often with soap and water for at least 20 seconds, using of alcohol-based hand sanitizers with 60%-95% alcohol if soap and water are not readily available and routinely cleaning frequently touched surfaces and objects to increase community resilience and readiness for responding to an outbreak; and
WHEREAS, the CDC currently recommends mitigation measures for communities experiencing an outbreak including staying at home when sick, keeping away from others who are sick, limiting face-to-face contact with others as much as possible, consulting with your healthcare provider if individuals or members of a household are at high risk for COVID-19 complications , wearing a facemask if advised to do so by a healthcare provider or by a public health official, staying home when a household member is sick with respiratory disease symptoms if instructed to do so by public health officials or a health care provider; and
WHEREAS, as Governor, I am responsible for meeting the dangers presented to this state and its people by this emergency.
NOW, THEREFORE, I, RON DESANTIS, as Governor of Florida, by virtue of the authority vested in me by Article IV, Section (l)(a) of the Florida Constitution, Chapter 252, Florida Statutes, and all other applicable laws, promulgate the following Executive Order to take immediate effect:
Section I. Because of the foregoing conditions, I declare a state of emergency exists in the State of Florida.

Section 2. I designate the Director of the Division of Emergency Management ("Director") as the State Coordinating Officer for the duration of this emergency and direct him to execute the State's Comprehensive Emergency Management Plan and other response, recovery, and mitigation plans necessary to cope with the emergency. Additionally, I designate the State Health Officer and Surgeon General as a Deputy State Coordinating Officer and State Incident Commander.
Pursuant to section 252.36(1)(a), Florida Statutes, I delegate to the State Coordinating

Officer the authority to exercise those powers delineated in sections 252.36(5)-(10), Florida Statutes, which he shall exercise as needed to meet this emergency, subject to the limitations of section 252.33, Florida Statutes. In exercising the powers delegated by this Order, the State Coordinating Officer shall confer with the Governor to the fullest extent practicable. The State Coordinating Officer shall also have the authority to:
Seek direct assistance and enter into agreements with any and all agencies of the United States Government as may be needed to meet the emergency.
Designate additional Deputy State Coordinating Officers, as necessary.

Suspend the effect of any statute, rule, or order that would in any way prevent, hinder, or delay any mitigation, response, or recovery action necessary to cope with this emergency.
Enter orders as may be needed to implement any of the foregoing powers; however, the requirements of sections 252.46 and 120.54(4), Florida Statutes , do not apply to any such orders issued by the State Coordinating Officer; however, no such order shall remain in effect beyond the expiration of this Executive Order, to include any extension.
Section 3. I order the Adjutant General to activate the Florida National Guard, as needed, to deal with this emergency.

Section 4. I find that the special duties and responsibilities resting upon some State, regional, and local agencies and other governmental bodies in responding to the emergency may require them to suspend the application of the statutes, rules, ordinances, and orders they administer. Therefore, I issue the following authorizations:
Pursuant to section 252.36(1)(a), Florida Statutes, the Executive Office of the Governor may suspend all statutes and rules affecting budgeting to the extent necessary to provide budget authority for state agencies to cope with this emergency. The requirements of sections
252.46 and 120.54(4), Florida Statutes, do not apply to any such suspension issued by the Executive Office of the Governor; however, no such suspension shall remain in effect beyond the expiration of this Executive Order, to include any extension.
Each State agency may suspend the provisions of any regulatory statute prescribing the procedures for conduct of state business or the orders or rules of that agency, if strict compliance with the provisions of any such statute, order, or rule would in any way prevent, hinder, or delay necessary action in coping with the emergency. This includes, but is not limited to, the authority to suspend any and all statutes, rules, ordinances, or orders which affect leasing, printing, purchasing, travel, and the condition of employment and the compensation of employees. For the purposes of this Executive Order, "necessary action in coping with the emergency" means any emergency mitigation, response, or recovery action: (1) prescribed in the State Comprehensive Emergency Management Plan ("CEMP"); or (2) ordered by the State Coordinating Officer. The requirements of sections 252.46 and 120.54, Florida Statutes, shall not apply to any such suspension issued by a State agency; however, no such suspension shall remain in effect beyond the expiration of this Executive Order, to include any extensions.

In accordance with section 465.0275, Florida Statutes, phannacists may dispense up to a 30-day emergency prescription refill of maintenance medication to persons who reside in an area or county covered under this Executive Order and to emergency personnel who have been activated by their state and local agency but who do not reside in an area or county covered by this Executive Order.
In accordance with section 252.38, Florida Statutes, each political subdivision within the State of Florida may waive the procedures and fonnalities otherwise required of the political subdivision by law pertaining to:
Perfonnance of public work and taking whatever prudent action is necessary to ensure the health, safety, and welfare of the community;
Entering into contracts; however, political subdivisions are cautioned against entering into time and materials contracts without ceiling as defined by 2 CFR 200.318(j) or cost plus percentage contracts as defined by 2 CFR 200.323(d);
Incurring obligations;

Employment of pennanent and temporary workers;

Utilization of volunteer workers;

Rental of equipment ;

Acquisition and distribution, with or without compensation, of supplies, materials, and facilities; and,
Appropriation and expenditure of public funds.

All State agencies responsible for the use of State buildings and facilities may close such buildings and facilities in those portions of the State affected by this emergency, to the extent necessary to meet this emergency. I direct each State agency to report the closure of any State

building or facility to the Secretary of the Department of Management Services. Under the authority contained in section 252.36, Florida Statutes, I direct each County to report the closure of any building or facility operated or maintained by the County or any political subdivision therein to the Secretary of the Department of Management Services. Furthermore, I direct the Secretary of the Department of Management Services to:
Maintain an accurate and up-to-date list of all such closures; and,

Provide that list daily to the State Coordinating Officer.

Section 5. I find that the demands placed upon the funds appropriated to the agencies of the State of Florida and to local agencies are unreasonably great and the funds currently available may be inadequate to pay the costs of coping with this emergency. In accordance with section 252.37(2), Florida Statutes, I direct that sufficient funds be made available, as needed, by transferring and expending moneys appropriated for other purposes, moneys from unappropriated surplus funds, or from the Budget Stabilization Fund.
Section 6. All State agencies entering emergency final orders or other final actions in response to this emergency shall advise the State Coordinating Officer contemporaneously or as soon as practicable.
Section 7. Medical professionals and workers, social workers, and counselors with good and valid professional licenses issued by states other than the State of Florida may render such services in Florida during this emergency for persons affected by this emergency with the condition that such services be rendered to such persons free of charge, and with the further condition that such services be rendered under the auspices of the American Red Cross or the Florida Department of Health.

Section 8. All activities taken by the Director of the Division of Emergency Management and the State Health Officer and Surgeon General with respect to this emergency before the issuance of this Executive Order are ratified. This Executive Order shall expire sixty days from this date unless extended.

IN TESTIMONY WHEREOF, I have hereunto set my hand and caused the Great Seal of the State of Florida to be affixed, at Tallahassee, this 9th day of

March, 2::0.._	.,..

ATTEST:

STATE OF FLORIDA
OFFICE OF THE GOVERNOR EXECUTIVE ORDER NUMBER 20-69
(Emergency Management- COVID-19 -  Local Government Public Meetings)

WHEREAS, on March 1, 2020, I issued Executive Order 20-51 directing the Florida Department of Health to issue a Public Health Emergency as a result of COVID-19; and
WHEREAS, on March 1, 2020, the State Surgeon General and State Health Officer declared a Public Health Emergency exists in the State of Florida as a result of COVID-19; and
WHEREAS, on March 9, 2020, I issued Executive Order 20-52 declaring a state of emergency for the entire State of Florida as a result of COVID-19; and
WHEREAS, on March 16, 2020, President Donald J. Trump and the Centers for Disease Control and Prevention ("CDC") issued the "15 Days to Slow the Spread" guidance advising individuals to adopt far-reaching social distancing measures, such as working from home and avoiding gatherings of more than 10 people; and
WHEREAS, on March 17, 2020, I wrote a letter to Attorney General Ashley  Moody seeking an advisory opinion regarding concerns raised by local government bodies  about  their ability to hold meetings through teleconferencing and other technological means in order to protect the public and follow the CDC guidance regarding social distancing; and
WHEREAS, on March 19, 2020, Attorney General Ashley Moody delivered an opinion to me indicating that certain provisions of Florida law require a physical quorum be present for local government bodies to conduct official business, and that local government bodies may only conduct meetings by teleconferencing or other technological means if either a statute permits a quorum to be present by means other than in person, or that the in person requirement for constituting a quorum is lawfully suspended during the state of emergency; and

WHEREAS, it is necessary and appropriate to take action to ensure  that  COVID-19 remains controlled , and that residents and visitors in Florida remain safe and secure;
NOW, THEREFORE, I, RON DESANTIS, as Governor of Florida, by virtue of the authority vested in me by rticle IV, Section (l)(a) of the Florida Constitution , Chapter 252, Florida Statutes, and all other applicable laws, promulgate the following Executive Order to take immediate effect:
Section 1.	I hereby suspend any Florida Statute that requires a quorum to be present in

person or requires a local government body to meet at a specific public place.

Section 2.	Local government  bodies may utilize communications media technology,

such as telephonic and video conferencing, as provided in section 120.54(5)(b)2., Florida Statutes.

Section 3. This Executive Order does not waive any other requirement  under the  Florida Constitution and "Florida's Government in the Sunshine Laws," including Chapter 286, Florida Statutes.
Section 4.	This Executive Order shall expire at the expiration of Executive Order 20- 52, including any extension.

IN TESTIMONY WHEREOF, I have hereunto set my hand and caused the Great Seal of the State of Florida to be affixed, at Tallahassee, this

20th da T of March, 20

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VILLAGES of WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Consideration of Minutes of the January 10, 2020 Board of Supervisors’ Meeting

MINUTES OF MEETING

VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT
BOARD OF SUPERVISORS’ MEETING MINUTES
Friday, January 10, 2020 ICI Homes
14785 Old. St. Augustine Road, Suite 3, Jacksonville, FL 32258
12:00 PM

Present and constituting a quorum:

Kelly McCarrick	Chairperson		
David Haas	Vice Chairperson	(via phone)	
Syron Stewart	Assistant Secretary	(via phone)	
Henry Simmons	Assistant Secretary		
Andy Hagan	Assistant Secretary		

Also present were:

Vivian Carvalho	District Manager-PFM Group Consulting, LLC
Venessa Ripoll	Assistant District manager- PFM Group Consulting, LLC Wes Haber	District Counsel- Hopping Green & Sams
Mike Veazey	Project Manager- ICI Homes
James Stowers	Project Manager- ICI Homes Audience Members Present and or Via Speakerphone

FIRST ORDER OF BUSINESS	Organizational Matters Call to Order and Roll Call
The meeting was called to order by Ms. Carvalho at 12:05 p.m. and roll call was initiated. Quorum was established with the attendance of Board Members Kelly McCarrick, Henry Simmons, and Andy Hagan. Others in attendance are listed above.

Public Comment Period

There were not public comments at this time

SECOND ORDER OF BUSINESS	General Business Matters

Consideration of the Minutes of the July 12, 2019 Board of Supervisors Meeting

The Board reviewed the Minutes of the July 12, 2019 Board of Supervisors’ Meeting.

On MOTION by Mr. Hagan, seconded by Ms. McCarrick, with all those in favor, the Board approved the Minutes of the July 12, 2019 Board of Supervisors’ Meeting.

Consideration of the Minutes of the July 12, 2019 Auditor Selection Committee Meeting

The Board reviewed the Minutes of the July 12, 2019 Auditor Selection Committee Meeting.

On MOTION by Mr. Hagan, seconded by Ms. McCarrick, with all those in favor, the Board approved the Minutes of the July 12, 2019 Auditor Selection Committee Meeting.

Ratification of Grau & Associates Engagement Letter for Auditing Service FY 2019

Ms. Carvalho presented the Grau & Associates Engagement Letter for Auditing Services FY 2019.

On MOTION by Mr. Hagan, seconded by Ms. McCarrick, with all in favor, the Board ratified Grau & Associates Engagement Letter for Auditing Services FY 2019.

Ratification of Termination Letter to	Duval	Landscaping Maintenance

Mr. Veazey explained Duval Landscaping was hired last year. He and Mr. Wicker from Leland tried to get them to perform the services per the Agreement but they did not

perform the full scope of work. Mr. Veazey and Mr. Wicker gave Duval Landscaping a 30 day notice and terminated them. Yellowstone Landscape is under contract now. The cost to the District is approximately the same.

Ms. Carvalho requested a motion to ratify the action made by the Chair for the termination of Duval Landscaping Maintenance.

On MOTION by Mr. Simmons, seconded by Ms. McCarrick, with all those in favor, the Board ratified the Termination Letter to Duval Landscaping Maintenance.

Ratification	of	Contract	with	
Yellowstone	Landscape	for	
Landscape	and	Irrigation	
Maintenance Services

Mr. Veazey entered into an agreement with Yellowstone Landscape. There is no change to the budget for this item.

Ms. Carvalho requested a motion to ratify the Contract with Yellowstone Landscape for Landscape and Irrigation Maintenance Services.

On MOTION by Mr. Hagan, seconded by Mr. Simmons, with all in favor, the Board ratified Contract with Yellowstone Landscape for Landscape and Irrigation Maintenance Services.

Consideration of Vehicle Removal Agreement from Private Property from ASAP Towing & Storage

Mr. Veazey explained the District has a CDD tract separate from the Amenity but in Phase 2, 3 that is adjacent to a house and that resident has been parking extra vehicles. He reached out to Ms. Buchanan asking if the District has towing ability but they do not have that ability right now in the CDD. He and Mr. Haber discussed going in a different direction.

Mr. Haber stated CDDs have the authority to tow but it comes with respect to property where you would park a car but there are limitations on when and how such as people parking at the Amenity Center for several days. In that case the District would adopt a rule and hold a public hearing and then enter into an agreement with a towing company. But the issue today is a piece of property that is not otherwise used for parking. It is a grassy area next to a lift station. Parking a car on there is trespassing on the CDD property. The District has the right to demand that the individual remove their car. And if

they refuse, prosecute them for trespassing. Mr. Haber suggested a demand letter might stop the individual from parking in that area. Mr. Haber will look into whether the District has a right to have them towed if they refuse to move it.

Mr. Haber recommended the Board authorize communication be sent from the District telling the resident they are trespassing on CDD owned property and the CDD demand that they cease parking their car on the property and if not the District will take all actions available under law to address it which may include a lawsuit or towing.

On MOTION by Ms. McCarrick, seconded by Mr. Simmons, with all those in favor, the Board authorized communication to be sent from the District informing the individual of trespassing on CDD owned property and the CDD demand that they cease parking their car on the property and if not the District will take all actions available under law to address it which may include a lawsuit or towing.

Mr. Haber will send the letter accordingly.

Discussion Pertaining to Site Map of the District

Mr. Haber stated there is a small narrow piece of property owned by Beazer within the boundary of the District between two lots. Beazer requested the CDD accept a Deed for that property. He noted the CDD currently has an easement over the property that gives it the access to operate and maintain any improvements it is required to operate and maintain. He thinks the piece of property is better to be divided between the lot owners instead of the District. The District is under no obligation to take the property and has the ability to tell Beazer the District is not interested in accepting the property and it would be up to Beazer to communicate to the homeowners and decide if they want to give them the property or keep owning it.

A discussion took place regarding the easement. This is not a CDD issue. It is an issue between Beazer and the lot owners.

On MOTION by Ms. McCarrick, seconded by Mr. Hagan, with all those in favor, the Board rejected the small narrow piece of property owned by Beazer.

Mr. Haber will asked Ms. Buchanan to respond to Beazer with a letter rejecting the piece of property.

Consideration of ADA Auditing Services Proposal

Ms. Carvalho stated the Board previously approved a proposal for Auditing Services of the District website with VGlobalTech. This agreement will memorialize that proposal

and it will be an exhibit to the Agreement. District Counsel previously reviewed the Agreement.

Ms. Carvalho requested a motion to ratify the ADA Compliance Agreement for Auditing Services.

On MOTION by Mr. Hagan, seconded by Ms. McCarrick, with all in favor, the Board ratified ADA Compliance Agreement for Auditing Services.

Review	Homeowners	List	with Questions and Concerns
Ms. Carvalho stated this is an item requested by one of the homeowners to be added to the Agenda. The Board reviewed Ms. Sanford’s list of questions and concerns and provided feedback.

Review of the Bonds

Mr. Simmons asked for an explanation of the Bonds, how they work and the current status of the Bonds. He also asked for an overview of the past present and future of the Bonds.

Ms. McCarrick gave the residents background about the development and the market history. In 2009-2010 the Developer took 10 lots and made the Amenity Center. She provided an overview of the future Bonds.

Questions were raised about fees. District staff explained the difference between the Bonds, Debt Assessments and O & M Assessments. A lengthy discussion took place. No action was taken.

Ratification	of	Payment Authorizations 2019-42 & 2019-44
- 2019-46

The Board reviewed Payment Authorizations 2019-42 & 2019-44 - 2019-46. These are payment authorizations specifically for the operations and maintenance of the District’s budget.

On MOTION by Ms. McCarrick, seconded by Mr. Hagan, with all those in favor, the Board ratified Payment Authorizations 2019-42 & 2019-44 - 2019-46.

Review	of	District	Financial Statements

The Board reviewed the Financial Statements. The Financials are as of December 31, 2019. No action was necessary and there were no questions or comments.

THIRD ORDER OF BUSINESS	Other Business Staff Reports
District Counsel – Mr. Haber explained the Legislative Session will start in  a few weeks. There are a few laws that will be considered that will impact CDDs. One item of consideration relates to notices and if passed would allow units of government to publish notices on website instead of the newspaper. This would save the District some money on the O & M Budget if it were to pass. Hopping Green & Sams will monitor the Legislative Session and keep the District informed.

District Engineer –	Not Present

District Manager –  Ms. Carvalho noted that the next meeting  is scheduled for April  10, 2020. The Proposed Budget FY 2021 will be considered at that time. A public hearing will occur 60 days after that date and Budget will go into effect on October 1, 2020.

Audience Comments and Supervisor Requests

Mr. Haas stated his resignation from the Board effective immediately. Ms. Carvalho requested a motion to accept Mr. Haas resignation.

On MOTION by Ms. McCarrick, seconded by Mr. Hagan, with all those in favor, the Board accepted Mr. Haas’ resignation from the Board with regrets.

On MOTION by Ms. McCarrick, seconded by Mr. Hagan, with all those in favor, the Board nominated James Stowers to Seat 4 on the Board of Supervisors.

Ms. Carvalho asked for nominations to fill Seat 4.

A resident asked the process for nomination and what determines who can sit on the Board. Mr. Haber explained that when a District has been established for six years and has 250 qualified electors the Board starts its transition to a resident controlled Board. This has already occurred in this District and it has two residents on the Board. In November 2020 two more seats will become available via General Election and in November of 2024 three seats will come up which are two that are currently residents seats and the last remaining Developer seat will finally expire. By the end of 2024 the Board should be fully populated by qualified electors or residents.

Ms. Carvalho opened the floor for audience comments.

Homeowner asked for an understanding about the gate behind her home. Mr. Veazey noted the District is getting a price and the Board will consider it at the April meeting.

Ms. Stewart joined the meeting in progress via phone and has been present for the meeting.

FOURTH ORDER OF BUSINESS	Adjournment

There was no additional business to be discussed. Ms. Carvalho requested a motion to adjourn.

On MOTION by Ms. McCarrick, seconded Mr. Hagan, with all those in favor, the January 10, 2020 Board of Supervisors Meeting of the Villages of Westport CDD  was adjourned at 1:23 PM

Secretary/Assistant Secretary	Chairperson/Vice Chairperson

VILLAGES of WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Consideration of Minutes of the November 1, 2018 Landowners’ Election Meeting

MINUTES OF MEETING

Villages of Westport		
Community Development District		
Landowners’ Election		
Thursday, November 1, 2018 at 11:10 a.m.	
Present:		
Mike Veazey	ICI Homes	
Vivian Carvalho	Fishkind & Associates, Inc.	
Venessa Ripoll	Fishkind & Associates, Inc.	

FIRST ORDER OF BUSINESS	
Call to Order and Roll Call	

The meeting was called to order at 11:12 a.m. Those in attendance are outlined above.

SECOND ORDER OF BUSINESS	Appointment of Meeting Chairman

Ms. Ripoll was appointed Chairperson for the purpose of conducting the Landowners Meeting.

Identification	of	Landowners and/or Landowner’s
Proxy Holder(s)

Ms. Ripoll asked the landowner or landowner proxy holder to identify themselves. Mr. Veazey came forward as the proxy holder for CC Westport, LLC which owns 923.33 acres, and allows Mr. Veazey to cast a total of 922 votes on behalf of CC Westport, LLC.

Call for Nominations, Election of Supervisors

Ms. Ripoll noted that one (1) seat is up for election. The person receiving the highest number of votes will serve a two-year term. Mr. Veazey nominated David Haas for Seat 4 to the Board of Supervisors.

The votes were cast as follows.

David Haas received 920 votes and will serve a 4-year term.

THIRD ORDER OF BUSINESS	Adjournment

There were no other questions or comments. Ms. Ripoll adjourned the Landowners Meeting.

Secretary / Assistant Secretary	Chairperson / Vice Chairperson

VILLAGES of WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Consideration of Resolution 2020-04, Designating Board Member Seats for the Upcoming General Election

RESOLUTION 2020-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT IMPLEMENTING SECTION 190.006(3)(A)(2)(c), FLORIDA STATUTES, AND INSTRUCTING THE DUVAL COUNTY SUPERVISOR OF ELECTIONS TO CONDUCT THE DISTRICT’S GENERAL ELECTION

WHEREAS, the Villages of Westport Community Development District (hereinafter the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Duval County, Florida; and

WHEREAS, the Board of Supervisors of the District (hereinafter the “Board”) seeks to implement section 190.006(3)(A)(2)(c), Florida Statutes, and to instruct the Duval County Supervisor of Elections to conduct the District’s General Elections.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT:

Section 1. The Board is currently comprised of the following individuals: Kelly McCarrick, Henry Simmons, Syron Stewart, James Stowers and Andy Hagan.

Section 2.	The term of office for each member of the Board is as follows:

Seat		Supervisor		Term Expiration Date	
Seat 1	Kelly McCarrick	11/2020	
Seat 2	Henry Simmons	11/2022	
Seat 3	Syron Stewart	11/2022	
Seat 4	James Stowers	11/2022	
Seat 5	Andy Hagan	11/2020	

Section 3.  Seat 1, currently held by Kelly McCarrick and Seat 5, currently held by   Andy Hagan are scheduled for the General Election in November 2020.

Section 4.    Members of the Board receive $200 per meeting for their attendance and    no Board member shall receive more than $4,800 per year.

Section 5. The term of office for the individuals to be elected to the Board in the November 2020 General Election is four years.

Section 6. The new Board members shall assume office on the  second  Tuesday following their election.

Section 7. The District hereby instructs the Supervisor of Elections to conduct the District’s General Elections on the ballot of the 2020 General Election. The District understands that it will be responsible to pay for its proportionate share of the general election cost and agrees to pay same within a reasonable time after receipt of an invoice from the Supervisor of Elections.

PASSED AND ADOPTED THIS 10th DAY OF APRIL, 2020.

VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT

CHAIR/VICE CHAIR

ATTEST:

SECRETARY/ASSISTANT SECRETARY

VILLAGES of WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Review of Revised Rules of Procedure Per Statute Changes

AMENDED AND RESTATED RULES OF PROCEDURE
 	 COMMUNITY DEVELOPMENT DISTRICT

TABLE OF CONTENTS
Page

1.0	General .......................................................................................................................	2
1.1	Board of Supervisors; Officers and Voting ...................................................	3
1.2	District Offices; Public Information and Inspection of Records; Policies;
Service Contract Requirements......................................................................	7
1.3	Public Meetings, Hearings, and Workshops ..................................................	10
2.0	Rulemaking Proceedings ...........................................................................................	15
3.0	Competitive Purchase ................................................................................................	21
3.1	Procedure Under The Consultants’ Competitive Negotiation Act ................	26
3.2	Procedure Regarding Auditor Selection ........................................................	30
3.3	Purchase of Insurance ....................................................................................	34
3.4	Pre-qualification.............................................................................................	36
3.5	Construction Contracts, Not Design-Build ....................................................	39
3.6	Construction Contracts, Design-Build ...........................................................	43
3.7	Payment and Performance Bonds. .................................................................	48
3.8	Goods, Supplies, and Materials .....................................................................	49
3.9	Maintenance Services ....................................................................................	53
3.10	Contractual Services ......................................................................................	56
 	3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4,
3.5, 3.6, 3.8, and 3.9.......................................................................................	57
Effective Date	60
EFFECTIVE AS OF 	, 20 	

TABLE OF CONTENTS
Rule  1.0	General	3

Rule 1.1	Board of Supervisors; Officers and Voting	4

Rule 1.2	District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.	8

Rule 1.3	Public Meetings, Hearings, and Workshops.	11

Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse	16

Rule 2.0	Rulemaking Proceedings	17

Rule 3.0	Competitive Purchase	23

Rule 3.1	Procedure Under the Consultants' Competitive Negotiations Act	28

Rule 3.2	Procedure Regarding Auditor Selection.	32

Rule 3.3	Purchase of Insurance	37

Rule 3.4	Pre-qualification	39

Rule 3.5	Construction Contracts, Not Design-Build.	44

Rule 3.6	Construction Contracts, Design-Build.	48

Rule 3.7	Payment and Performance Bonds.	53

Rule 3.8	Goods, Supplies, and Materials.	54

Rule 3.9	Maintenance Services.	58

Rule 3.10	Contractual Services.	62

Rule 3.11	Protests with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5,
3.6, 3.8, and 3.9	64

Rule 4.0	Effective Date.	67

Rule 1.0	General.

The	Community	Development	District	(the
“District”) was created pursuant to the provisions of Chapter 190 of the Florida Statutes, and was established to provide for the ownership, operation, maintenance, and provision of various capital facilities and services within its jurisdiction. The purpose of these rules (the “Rules”) is to describe the general operations of the District.

Definitions located within any section of these Rules shall be applicable within all other sections, unless specifically stated to the contrary.

Unless specifically permitted by a written agreement with the District, the District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours.

A Rule of the District shall be effective upon adoption by affirmative vote of the District Board. After a Rule becomes effective, it may be repealed or amended only through the rulemaking procedures specified in these Rules. Notwithstanding, the District may immediately suspend the application of a Rule if the District determines that the Rule conflicts with Florida law. In the event  that a Rule conflicts with Florida law and its application has not been suspended by the District, such Rule should be interpreted in the manner that best effectuates the intent of the Rule while also complying with Florida law. If the intent of the Rule absolutely cannot be effectuated while complying with Florida law, the Rule shall be automatically suspended.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

Rule 1.1	Board of Supervisors; Officers and Voting.

Board of Supervisors. The Board of Supervisors of the District (the “Board”) shall consist of five (5) members. Members of the Board (“Supervisors”) appointed by ordinance or rule or elected by landowners must be citizens of the United States of America and residents of the State of Florida. Supervisors elected or appointed by resident electorsthe Board to elector seats must be citizens of the United States of America, residents of the State of Florida and of the District, and registered to vote with the Supervisor of Elections of the county in which the District is located, and and for those elected, shall also be qualified to run by the Supervisor of Elections. The Board shall exercise the powers granted to the District under Florida law.

Supervisors shall hold office for the term specified by Section 190.006 of the Florida Statutes. If, during the term of office, any Board member(s) vacates their office, the remaining member(s) of the Board shall fill the vacancies by appointment for the remainder of the term(s). If three or more vacancies exist at the same time, a quorum, as defined herein, shall not be required to appoint replacement Board members.

Three (3) members of the Board shall constitute a quorum for the purposes of conducting business, exercising powers and all other purposes.  A Board member shall be counted toward the quorum if physically present at the meeting, regardless of whether such Board member is prohibited from, or abstains from, participating in discussion or voting on a particular item.

Action taken by the Board shall be upon a majority vote of the members present, unless otherwise provided in the Rules or required by law.  Subject to Rule 1.3(10), a Board member participating in the Board meeting by teleconference or videoconference  shall be entitled to vote  and take all other action as though physically present.

Unless otherwise provided for by an act of the Board, any one Board member may attend a mediation session on behalf of the Board. Any agreement resulting from such mediation session must be approved pursuant to subsection (1)(c) of this Rule.

Officers. At the first Board meeting held after each election where the newly elected members take office, the Board shall select a Chairperson, Vice- Chairperson, Secretary, Assistant Secretary, and Treasurer.

The Chairperson must be a member of the Board. If the Chairperson resigns from that office or ceases to be a member of the Board, the Board shall select a Chairperson. The Chairperson serves at the pleasure of the Board. The Chairperson shall be authorized to execute resolutions and contracts on the District’s behalf. The Chairperson shall convene and

conduct all meetings of the Board. In the event the Chairperson is unable to attend a meeting, the Vice-Chairperson shall convene and conduct the meeting. The Chairperson or Vice-Chairperson may delegate the responsibility of conducting the meeting to the District’s manager (“District Manager”) or District Counsel, in whole or in part.

The Vice-Chairperson shall be a member of the Board and shall have such duties and responsibilities as specifically designated by the Board from time to time. The Vice-Chairperson has the authority to execute resolutions and contracts on the District’s behalf in the absence of the Chairperson. If the Vice-Chairperson resigns from office or ceases to be a member of the Board, the Board shall select a Vice-Chairperson. The Vice-Chairperson serves at the pleasure of the Board.

The Secretary of the Board serves at the pleasure of the Board and need not be a member of the Board. The Secretary shall be responsible for maintaining the minutes of Board meetings and may have other duties assigned by the Board from time to time. An employee of the District Manager may serve as Secretary. The Secretary shall be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

The Treasurer need not be a member of the Board but must be a resident of the State of Florida. The Treasurer shall perform duties described in Section 190.007(2) and (3) of the Florida Statutes, as well as those assigned by the Board from time to time. The Treasurer shall serve at the pleasure of the Board. The Treasurer shall either be bonded by a reputable and qualified bonding company in at least the amount of one million dollars ($1,000,000), or have in place a fidelity bond, employee theft insurance policy, or a comparable product in at least the amount of one million dollars ($1,000,000) that names the District as an additional insured.

In the event that both the Chairperson and Vice-Chairperson are absent from a Board meeting and a quorum is present, the Board may designate one of its members or a member of District staff to convene and conduct the meeting. In such circumstances, any of the Board members present are authorized to execute agreements, resolutions, and other documents approved by the Board at such meeting. In the event that the Chairperson and Vice-Chairperson are both unavailable to execute a document previously approved by the Board, the Secretary or any Assistant Secretary may execute such document.

The Board may assign additional duties to District officers from time to time, which include, but are not limited to, executing documents on behalf of the District.

The Chairperson, Vice-Chairperson, and any other person authorized by District Resolution may sign checks and warrants for the District, countersigned by the Treasurer or other persons authorized by the Board.

Committees. The Board may establish committees of the Board, either on a permanent or temporary basis, to perform specifically designated functions. Committees may include individuals who are not members of the Board. Such functions may include, but are not limited to, review of bids, proposals, and qualifications, contract negotiations, personnel matters, and budget preparation.

Record Book. The Board shall keep a permanent record book entitled “Record of Proceedings,” in which shall be recorded minutes of all meetings, resolutions, proceedings, certificates, and corporate acts. The Records of Proceedings shall be located at a District office and shall be available for inspection by the public.

Meetings. For each fiscal year, the Board shall establish a schedule of regular meetings, which shall be published in a newspaper of general circulation in the county in which the District is located and filed with the local general-purpose governments within whose boundaries the District is located. All meetings of the Board and Committees serving an advisory function shall be open to the public in accord with the provisions of Chapter 286 of the Florida Statutes.

Voting Conflict of Interest. The Board shall comply with Section 112.3143 of the Florida Statutes, so as to ensure the proper disclosure of conflicts of interest on matters coming before the Board for a vote. For the purposes of this section, "voting conflict of interest" shall be governed by the Florida Constitution and Chapters 112 and 190 of the Florida Statutes, as amended from time to time. Generally, a voting conflict exists when a Board member is called upon to vote on an item which would inure to the Board member’s special private gain or loss or the Board member knows would inure to the special private gain or loss of a principal by whom the Board member is retained, the parent organization or subsidiary of a corporate principal, a business associate, or a relative including only a father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law.

When a Board member knows the member has a conflict of interest on a matter coming before the Board, the member should notify the Board’s Secretary prior to participating in any discussion with the Board on the matter. The member shall publicly announce the conflict of interest at the meeting. This announcement shall appear in the minutes.

If the Board member was elected at a landowner’s election or appointed to fill a vacancy of a seat last filled at a landowner’s election, the Board member may vote or abstain from voting on the matter at issue. If the Board member was elected by electors residing within the District, the Board member is prohibited from voting on the matter at issue. In the event that the Board member intends to abstain or is prohibited from voting, such Board member shall not participate in the discussion on the item subject to the vote.

The Board’s Secretary shall prepare a Memorandum of Voting Conflict (Form 8B) which shall then be signed by the Board member, filed with the Board’s Secretary, and provided for attachment to the minutes of the meeting within fifteen (15) days of the meeting.

If a Board member inadvertently votes on a matter and later learns he or she has a conflict on the matter, the member shall immediately notify the Board’s Secretary. Within fifteen (15) days of the notification, the member shall file the appropriate Memorandum of Voting Conflict, which will be attached to the minutes of the Board meeting during which the vote on the matter occurred. The Memorandum of Voting Conflict shall immediately be provided to other Board members and shall be read publicly at the next meeting held subsequent to the filing of the Memorandum of Voting Conflict. The Board member’s vote is unaffected by this filing.

It is not a conflict of interest for a Board member, the District Manager, or an employee of the District to be a stockholder, officer or employee of a landowner or of an entity affiliated with a landowner.

In the event that a Board member elected at a landowner’s election or appointed to fill a vacancy of a seat last filled at a landowner’s election, has a continuing conflict of interest, such Board member is permitted to file a Memorandum of Voting Conflict at any time in which it shall state the nature of the continuing conflict. Only one such continuing Memorandum of Voting Conflict shall be required to be filed for each term the Board member is in office.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 112.3143, 190.006, 190.007, Fla. Stat.

Rule 1.2	District Offices; Public Information and Inspection of Records; Policies; Service Contract Requirements; Financial Disclosure Coordination.

District Offices. Unless otherwise designated by the Board, the official District office shall be the District Manager’s office identified by the District Manager. If the District Manager’s office is not located within the county in which the District is located, the Board shall designate a local records office within such county which shall at a minimum contain, but not be limited to, the following documents:

Agenda packages for prior 24 months and next meeting;

Official minutes of meetings, including adopted resolutions of the Board;

Names and addresses of current Board members and District Manager, unless such addresses are protected from disclosure by law;

Adopted engineer’s reports;

Adopted assessment methodologies/reports;

Adopted disclosure of public financing;

Limited Offering Memorandum for each financing undertaken by the District;

Proceedings, certificates, bonds given by all employees, and any and all corporate acts;

District policies and rules;

Fiscal year end audits; and

Adopted budget for the current fiscal year.

The District Manager shall ensure that each District records office contains the documents required by Florida law.

Public Records. District public records include all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received in connection with the transaction of official business of the District. All District public records not otherwise restricted by law may be copied or inspected at the District Manager’s office during regular business hours. Certain District records can also be inspected and copied at the District’s local records office during regular business hours. All written public records requests shall be directed to the Secretary who by these rules is appointed

as the District’s records custodian. Regardless of the form of the request, any Board member or staff member who receives a public records request shall immediately forward or communicate such request to the Secretary for coordination of a prompt response. The Secretary, after consulting with District Counsel as to the applicability of any exceptions under the public records laws, shall be responsible for responding to the public records request. At no time can the District be required to create records or summaries of records, or prepare opinions regarding District policies, in response to a public records request.

Service Contracts. Any contract for services, regardless of cost, shall include provisions required by law that require the contractor to comply with public records laws. The District Manager shall be responsible for initially enforcing all contract provisions related to a contractor’s duty to comply with public records laws.

Fees; Copies. Copies of public records shall be made available to the requesting person at a charge of $0.15 per page for one-sided copies and $0.20 per page for two-sided copies if not more than 8 ½ by 14 inches. For copies of public records in excess of the sizes listed in this section and for outside duplication services, the charge shall be equal to the actual cost of reproduction. Certified copies of public records shall be made available at a charge of one dollar ($1.00) per page. If the nature or volume of records requested requires extensive use of information technology resources or extensive clerical or supervisory assistance, the District may charge, in addition to the duplication charge, a special service charge that is based on the cost the District incurs to produce the records requested. This charge may include, but is not limited to, the cost of information technology resource, employee labor, and fees charged to the District by consultants employed in fulfilling the request. In cases where the special service charge is based in whole or in part on the costs incurred by the District due to employee labor, consultant fees, or other forms of labor, those portions of the charge shall be calculated based on the lowest labor cost of the individual(s) who is/are qualified to perform the labor, taking into account the nature or volume of the public records to be inspected or copied. The charge may include the labor costs of supervisory and/or clerical staff whose assistance is required to complete the records request, in accordance with Florida law. For purposes of this Rule, the word “extensive” shall mean that it will take more than 15 minutes to locate, review for confidential information, copy and re-file the requested material. In cases where extensive personnel time is determined by the District to be necessary to safeguard original records being inspected, the special service charge provided for in the this section shall apply. If the total fees, including but not limited to special service charges, are anticipated to exceed twenty-five dollars ($25.00), then, prior to commencing work on the request, the District will inform the person making the public records request of the estimated cost, with the understanding that the final cost may vary from that estimate. If the person making the public records request decides to proceed with the request, payment of the estimated cost is required in advance. Should the person fail to pay the estimate, the District is under no duty to produce

the requested records. After the request has been fulfilled, additional payments or credits may be due. The District is under no duty to produce records in response to future records requests if the person making the request owes the District for past unpaid duplication charges, special service charges, or other required payments or credits.

Records Retention. The Secretary of the District shall be responsible for retaining the District’s records in accordance with applicable Florida law.

Policies. The Board may adopt policies related to the conduct of its business and the provision of services either by resolution or motion.

Financial Disclosure Coordination. Unless specifically designated by Board resolution otherwise, the Secretary shall serve as the Financial Disclosure Coordinator (“Coordinator”) for the District as required by the Florida
 Commission on Ethics (“Commission”). The Coordinator shall create, maintain and update a list of the names, e-mail addresses, physical addresses, and names of the agency of, and the office or position held by, all Supervisors and other persons required by Florida law to file a statement of financial interest due to his or her affiliation with the District (“Reporting Individual”). The Coordinator shall provide this list to the Commission by February 1 of each year, which list shall be current as of December 31 of the prior year. Each Supervisor and Reporting Individual shall promptly notify the Coordinator in writing if there are any changes to such person’s name, e-mail address, or physical address. Each Supervisor and Reporting Individual shall promptly notify the Commission in the manner prescribed by the Commission if there are any changes to such person’s e- mail address.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 112.31446(3), 112.3145(8)(a)1., 119.07, 119.0701, 190.006, 119.07, Fla. Stat.

Rule 1.3	Public Meetings, Hearings, and Workshops.

Notice. Except in emergencies, or as otherwise required by statute or these Rules, at least seven (7) days, but no more than thirty (30) days public notice shall be given of any public meeting, hearing or workshop of the Board. Public notice shall be given by publication in a newspaper of general circulation in the District and in the county in which the District is located. “General circulation” means a publication that is printed and published at least once a week for the preceding year, offering at least 25% of its words in the English language, qualifies as a periodicals material for postal purposes in the county in which the District is located, is for sale to the public generally, is available to the public generally for the publication of official or other notices, and is customarily containing information of a public character or of interest or of value to the residents or owners of property in the county where published, or of interest or of value to the general public. The annual meeting notice required to be published by Section
189.015 of the Florida Statutes, shall be published in a newspaper not of limited subject matter, which is published at least five days a week, unless the only newspaper in the county is published less than five days a week. Each Notice shall state, as applicable:

The date, time and place of the meeting, hearing or workshop;

A brief description of the nature, subjects, and purposes of the meeting, hearing, or workshop;

The District office address for the submission of requests for copies of the agenda, as well as a contact name and telephone number for verbal requests for copies of the agenda; and

The following or substantially similar language: “Pursuant to provisions  of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting/hearing/workshop is asked to advise the District Office at least forty-eight (48) hours before the meeting/hearing/workshop by contacting the District Manager at ( )
 	. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770 or 1 (800) 955-8771, who can aid you in contacting the District Office.”

The following or substantially similar language: “A person who decides to appeal any decision made at the meeting/hearing/workshop with respect to any matter considered at the meeting/hearing/workshop is advised that person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made including the testimony and evidence upon which the appeal is to be based.”

The following or substantially similar language: “The meeting [or hearing or workshop] may be continued in progress without additional notice to a time, date, and location stated on the record.”

Mistake. In the event that a meeting is held under the incorrect assumption that notice required by law and these Rules has been given, the Board at its next properly noticed meeting shall cure such defect by considering the agenda items from the prior meeting individually and anew.

Agenda. The District Manager, under the guidance of District Counsel and the Chairperson or Vice-Chairperson, shall prepare a notice and an agenda of the meeting/hearing/workshop. The notice and agenda and any meeting materials available in an electronic format, excluding any confidential and any confidential and exempt information, shall be available to the public at least seventy-two (72) hoursseven days before the meeting/hearing/workshop, except in an emergency. Meeting materials shall be defined as, and limited to, the agenda, meeting minutes, resolutions, and agreements of the District that District staff deems necessary for Board approval. Inclusion of additional materials for Board consideration other than those defined herein as “meeting materials” shall not
 convert such materials into “meeting materials.” For good cause, the agenda may be changed after it is first made available for distribution, and additional materials may be added or provided under separate cover at the meeting. The requirement of good cause shall be liberally construed to allow the District to efficiently conduct business and to avoid the expenses associated with special meetings.

The District may, but is not required to, use the following format in preparing its agenda for its regular meetings:

Call to order Roll call
Public comment Organizational matters Review of minutes
Specific items of old business Specific items of new business Staff reports
District Counsel
District Engineer
District Manager
Financial Report
Approval of Expenditures Supervisor’s requests and comments Public comment
Adjournment

Minutes. The Secretary shall be responsible for preparing and keeping the minutes of each meeting of the Board. Minutes shall be corrected and approved by the Board at a subsequent meeting. The Secretary may work with other staff  members in preparing draft minutes for the Board’s consideration.

Special Requests. Persons wishing to receive, by mail, notices or agendas of meetings, may so advise the District Manager or Secretary at the District Office. Such persons shall furnish a mailing address in writing and shall be required to pre-pay the cost of the copying and postage.

Emergency Meetings. The Chairperson, or Vice-Chairperson if the Chairperson is unavailable, upon consultation with the District Manager and District Counsel, if available, may convene an emergency meeting of the Board without first having complied with sections (1) and (3) of this Rule, to act on emergency matters that may affect the public health, safety, or welfare. Whenever possible, the District Manager shall make reasonable efforts to provide public notice and notify all Board members of an emergency meeting twenty-four (24) hours in advance. Reasonable efforts may include telephone notification. Notice of the emergency meeting must be provided both before and after the meeting on the District’s website, if it has one. Whenever an emergency meeting is called, the District Manager shall be responsible for notifying at least one newspaper of general circulation in the District. After an emergency meeting, the Board shall publish in a newspaper of general circulation in the District, the time, date and place of the emergency meeting, the reasons why an emergency meeting was necessary, and a description of the action taken. Actions taken at an emergency meeting may be ratified by the Board at a regularly noticed meeting subsequently held.

Public Comment. The Board shall set aside a reasonable amount of time at each meeting for public comment and members of the public shall be permitted to provide comment on any proposition before the Board. The portion of  the meeting generally reserved for public comment shall be identified in the agenda. Policies governing public comment may be adopted by the Board in accordance with Florida law.

Budget Hearing. Notice of hearing on the annual budget(s) shall be in accord with Section 190.008 of the Florida Statutes. Once adopted in accord with Section
190.008 of the Florida Statutes, the annual budget(s) may be amended from time to time by action of the Board. Approval of invoices by the Board in excess of  the funds allocated to a particular budgeted line item shall serve to amend the budgeted line item.

Public Hearings. Notice of required public hearings shall contain the information required by applicable Florida law and by these Rules applicable to meeting notices and shall be mailed and published as required by Florida law. The District Manager shall ensure that all such notices, whether mailed or published, contain the information required by Florida law and these Rules and are mailed and

published as required by Florida law. Public hearings may be held during Board meetings when the agenda includes such public hearing.

Participation by Teleconference/Videoconference. District staff may participate  in Board meetings by teleconference or videoconference. Board members may also participate in Board meetings by teleconference or videoconference if in the good judgment of the Board extraordinary circumstances exist; provided however, at least three Board members must be physically present at the meeting location to establish a quorum. Such extraordinary circumstances shall be presumed when a Board member participates by teleconference or videoconference, unless a majority of the Board members physically present determines that extraordinary circumstances do not exist.

Board Authorization. The District has not adopted Robert’s Rules of Order. For each agenda item, there shall be discussion permitted among the Board members during the meeting. Unless such procedure is waived by the Board, Aapproval or disapproval of resolutions and other proposed Board actions shall be in the form of a motion by one Board member, a second by another Board member, and an affirmative vote by the majority of the Board members present. Any Board member, including the Chairperson, can make or second a motion.

Continuances. Any meeting or public hearing of the Board may be continued without re-notice or re-advertising provided that:

The Board identifies on the record at the original meeting a reasonable need for a continuance;

The continuance is to a specified date, time, and location publicly announced at the original meeting; and

The public notice for the original meeting states that the meeting may be continued to a date and time and states that the date, time, and location of any continuance shall be publicly announced at the original meeting and posted at the District Office immediately following the original meeting.

Attorney-Client Sessions. An Attorney-Client Session is permitted when the District’s attorneys deem it necessary to meet in private with the Board to discuss pending litigation to which the District is a party before a court or administrative agency or as may be authorized by law. The District’s attorneysattorney must request such session at a public meeting. Prior to holding the Attorney-Client Session, the District must give reasonable public notice of the time and date of the session and the names of the persons anticipated to attend the session. The  session must commence at an open meeting in which the Chairperson or Vice- Chairperson announces the commencement of the session, the estimated length of the session, and the names of the persons who will be attending the session. The discussion during the session is confined to settlement negotiations or strategy

related to litigation expenses or as may be authorized by law. Only the Board, the District’s attorneys (including outside counsel), the District Manager, and the court reporter may attend an Attorney-Client Session. During the session, no  votes may be taken and no final decisions concerning settlement can be made. Upon the conclusion of the session, the public meeting is reopened, and the Chairperson or Vice-Chairperson must announce that the session has concluded. The session must be transcribed by a court-reporter and the transcript of the session filed with the District Secretary within a reasonable time after the session. The transcript shall not be available for public inspection until after the conclusion of the litigation.

Security and Firesafety Board Discussions. Portions of a meeting which relate to or would reveal a security or firesafety system plan or portion thereof made confidential and exempt by section 119.071(3)(a), Florida Statutes, are exempt from the public meeting requirements and other requirements of section 286.011, Florida Statutes, and section 24(b), Article 1 of the State Constitution. Should the Board wish to discuss such matters, members of the public shall be required to leave the meeting room during such discussion. Any records of the Board’s discussion of such matters, including recordings or minutes, shall be maintained as confidential and exempt records in accordance with Florida law.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 189.069(2)(a)16, 190.006, 190.007, 190.008, 286.0105, 286.011, 286.0113, 286.0114, Fla. Stat.

Rule 1.4	Internal Controls to Prevent Fraud, Waste and Abuse

Internal Controls. The District shall establish and maintain internal controls designed to:

Prevent and detect “fraud,” “waste” and “abuse” as those terms are defined in section 11.45(1), Florida Statutes; and
Promote and encourage compliance with applicable laws, rules contracts, grant agreements, and best practices; and
Support economical and efficient operations; and
Ensure reliability of financial records and reports; and (e)	Safeguard assets.

Adoption. The internal controls to prevent fraud, waste and abuse shall be adopted and amended by the District in the same manner as District policies.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 218.33(3), Fla. Stat.

Rule 2.0	Rulemaking Proceedings.

Commencement of Proceedings. Proceedings held for adoption, amendment, or repeal of a District rule shall be conducted according to these Rules. Rulemaking proceedings shall be deemed to have been initiated upon publication of notice by the District. A “rule” is a District statement of general applicability that implements, interprets, or prescribes law or policy, or describes the procedure or practice requirements of the District (“Rule”). Nothing herein shall be construed as requiring the District to consider or adopt rules unless required by Chapter 190 of the Florida Statutes. Policies adopted by the District which do not consist of rates, fees, rentals or other monetary charges may be, but are not required to be, implemented through rulemaking proceedings.

Notice of Rule Development.

Except when the intended action is the repeal of a Rule, the District shall provide notice of the development of a proposed rule by publication of a Notice of Rule Development in a newspaper of general circulation in the District before providing notice of a proposed rule as required by section
of this Rule. Consequently, the Notice of Rule Development shall be published at least twenty-nine (29) days prior to the public hearing on the proposed Rule. The Notice of Rule Development shall indicate the subject area to be addressed by rule development, provide a short, plain explanation of the purpose and effect of the proposed rule, cite the specific legal authority for the proposed rule, and include a statement of how a person may promptly obtain, without cost, a copy of any preliminary draft, if available.

(b) All rules as drafted shall be consistent with Sections 120.54(1)(g) and 120.54(2)(b) of the Florida Statutes.

Notice of Proceedings and Proposed Rules.

Prior to the adoption, amendment, or repeal of any rule other than an emergency rule, the District shall give notice of its intended action, setting forth a short, plain explanation of the purpose and effect of the proposed action, a reference to the specific rulemaking authority pursuant to which the rule is adopted, and a reference to the section or subsection of the Florida Statutes being implemented, interpreted, or made specific. The notice shall include a summary of the District’s statement of the estimated regulatory costs, if one has been prepared, based on the factors set forth in Section 120.541(2) of the Florida Statutes, and a statement that any person who wishes to provide the District with a lower cost regulatory alternative as provided by Section 120.541(1), must do so in writing within twenty- one (21) days after publication of the notice. The notice shall additionally include a statement that any affected person may request a public hearing

by submitting a written request within twenty-one (21) days after the date of publication of the notice.  Except when intended action is the repeal of  a rule, the notice shall include a reference to both the date on which and the place where the Notice of Rule Development required by section (2) of this Rule appeared.

The notice shall be published in a newspaper of general circulation in the District and each county in which the District is located not less than twenty-eight (28) days prior to the intended action. The proposed rule shall be available for inspection and copying by the public at the time of the publication of notice.

The notice shall be mailed to all persons named in the proposed rule and to all persons who, at least fourteen (14) days prior to such mailing, have made requests of the District for advance notice of its rulemaking proceedings. Any person may file a written request with the District Manager to receive notice by mail of District proceedings to adopt, amend, or repeal a rule. Such persons must furnish a mailing address and may be required to pay the cost of copying and mailing. Notice will then be mailed to all persons whom, at least fourteen (14) days prior to such mailing, have made requests of the District for advance notice of its proceedings.

Rule Development Workshops. Whenever requested in writing by any affected person, the District must either conduct a rule development workshop prior to proposing rules for adoption or the Chairperson must explain in writing why a workshop is unnecessary. The District may initiate a rule development workshop but is not required to do so.

Petitions to Initiate Rulemaking. All Petitions to Initiate Rulemaking proceedings must contain the name, address, and telephone number of the petitioner, the specific action requested, the specific reason for adoption, amendment, or repeal, the date submitted, the text of the proposed rule, and the facts showing that the petitioner is regulated by the District, or has a substantial interest in the rulemaking. Not later than sixty (60) calendar days following the date of filing a petition, the Board shall initiate rulemaking proceedings or deny the petition with a written statement of its reasons for the denial. If the petition is directed to an existing policy that the District has not formally adopted as a rule, the District may, in its discretion, notice and hold a public hearing on the petition to consider the comments of the public directed to the policy, its scope and application, and to consider whether the public interest is served adequately by the application of the policy on a case-by-case basis, as contrasted with its formal adoption as a rule. However, this section shall not be construed as requiring the District to adopt a rule to replace a policy.

Rulemaking Materials. After the publication of the notice referenced in section
(3) of this Rule, the Board shall make available for public inspection and shall provide, upon request and payment of the cost of copies, the following materials:

The text of the proposed rule, or any amendment or repeal of any existing rules;

A detailed written statement of the facts and circumstances justifying the proposed rule;

A copy of the statement of estimated regulatory costs if required by Section 120.541 of the Florida Statutes; and

The published notice.

Hearing. The District may, or, upon the written request of any affected person received within twenty-one (21) days after the date of publication of the notice described in section (3) of this Rule, shall, provide a public hearing for the presentation of evidence, argument, and oral statements, within the reasonable conditions and limitations imposed by the District to avoid duplication, irrelevant comments, unnecessary delay, or disruption of the proceedings. The District shall publish notice of the public hearing in a newspaper of general circulation within the District either in the text of the notice described in section (3) of this Rule or in a separate publication at least seven (7) days before the scheduled public hearing. The notice shall specify the date, time, and location of the public hearing, and the name, address, and telephone number of the District contact person who can provide information about the public hearing. Written statements may be submitted by any person prior to or at the public hearing. All timely submitted written statements shall be considered by the District and made part of the rulemaking record.

Emergency Rule Adoption. The Board may adopt an emergency rule if it finds that immediate danger to the public health, safety, or welfare exists which requires immediate action. Prior to the adoption of an emergency rule, the District Manager shall make reasonable efforts to notify a newspaper of general circulation in the District. Notice of emergency rules shall be published as soon as possible in a newspaper of general circulation in the District. The District may  use any procedure which is fair under the circumstances in the adoption of an emergency rule as long as it protects the public interest as determined by the District and otherwise complies with these provisions.

Negotiated Rulemaking. The District may use negotiated rulemaking in developing and adopting rules pursuant to Section 120.54(2)(d) of the Florida Statutes, except that any notices required under Section 120.54(2)(d) of the Florida Statutes, may be published in a newspaper of general circulation in the county in which the District is located.

Rulemaking Record.	In all rulemaking proceedings, the District shall compile and maintain a rulemaking record. The record shall include, if applicable:

The texts of the proposed rule and the adopted rule;

All notices given for a proposed rule;

Any statement of estimated regulatory costs for the rule;

A written summary of hearings, if any, on the proposed rule;

All written comments received by the District and responses to those written comments; and

All notices and findings pertaining to an emergency rule.

Petitions to Challenge Existing Rules.

Any person substantially affected by a rule may seek an administrative determination of the invalidity of the rule on the ground that the rule is an invalid exercise of the District’s authority.

The petition seeking an administrative determination must state with particularity the provisions alleged to be invalid with sufficient explanation of the facts or grounds for the alleged invalidity and facts sufficient to show that the person challenging a rule is substantially affected by it.

The petition shall be filed with the District. Within 10 days after receiving the petition, the Chairperson shall, if the petition complies with the requirements of subsection (b) of this section, designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer who shall conduct a hearing within 30 days thereafter, unless the petition is withdrawn or a continuance is granted by agreement of the parties. The failure of the District to follow the applicable rulemaking procedures or requirements in this Rule shall be presumed to be material; however, the District may rebut this presumption by showing that the substantial interests of the petitioner and the fairness of the proceedings have not been impaired.

Within 30 days after the hearing, the hearing officer shall render a  decision and state the reasons therefor in writing.

Hearings held under this section shall be de novo in nature. The petitioner has a burden of proving by a preponderance of the evidence that the

existing rule is an invalid exercise of District authority as to the objections raised. The hearing officer may:

Administer oaths and affirmations;

Rule upon offers of proof and receive relevant evidence;

Regulate the course of the hearing, including any pre-hearing matters;

Enter orders; and

Make or receive offers of settlement, stipulation, and adjustment.

The petitioner and the District shall be adverse parties. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.

Variances and Waivers. A “variance” means a decision by the District to grant a modification to all or part of the literal requirements of a rule to a person who is subject to the rule. A “waiver” means a decision by the District not to apply all or part of a rule to a person who is subject to the rule. Variances and waivers from District rules may be granted subject to the following:

Variances and waivers shall be granted when the person subject to the rule demonstrates that the purpose of the underlying statute will be or has been achieved by other means by the person, and when application of the rule would create a substantial hardship or would violate principles of fairness. For purposes of this section, "substantial hardship" means a demonstrated economic, technological, legal, or other type of hardship to the person requesting the variance or waiver. For purposes of this section, "principles of fairness" are violated when the literal application of a rule affects a particular person in a manner significantly different from the way it affects other similarly situated persons who are subject to the rule.

A person who is subject to regulation by a District Rule may file a petition with the District, requesting a variance or waiver from the District’s Rule. Each petition shall specify:

The rule from which a variance or waiver is requested;

The type of action requested;

The specific facts that would justify a waiver or variance for the petitioner; and

The reason why the variance or the waiver requested would serve the purposes of the underlying statute.

The District shall review the petition and may request only that information needed to clarify the petition or to answer new questions raised by or directly related to the petition. If the petitioner asserts that any request for additional information is not authorized by law or by Rule of the District, the District shall proceed, at the petitioner’s written request, to process the petition.

The Board shall grant or deny a petition for variance or waiver, and shall announce such disposition at a publicly held meeting of the Board, within sixty (60ninety (90) days after receipt of the original petition, the last item of timely requested additional material, or the petitioner's written request to finish processing the petition. The District’s statement granting or denying the petition shall contain a statement of the relevant facts and reasons supporting the District's action.

Rates, Fees, Rentals and Other Charges. All rates, fees, rentals, or other charges shall be subject to rulemaking proceedings. Policies adopted by the District  which do not consist of rates, fees, rentals or other charges may be, but are not required to be, implemented through rulemaking proceedings.

Specific Authority: §§ 190.011(5), 190.011(15), 190.035, Fla. Stat. Law Implemented: §§ 190.011(5), 190.035(2), Fla. Stat.

Rule 3.0	Competitive Purchase.

Purpose and Scope.   In order to comply with Sections 190.033(1) through (3),
287.055 and 287.017 of the Florida Statutes, the following provisions shall apply to the purchase of Professional Services, insurance, construction contracts, design-build services, goods, supplies, and materials, Contractual Services, and maintenance services.

Board Authorization. Except in cases of an Emergency Purchase, a competitive purchase governed by these Rules shall only be undertaken after authorization by the Board.

Definitions.

“Competitive Solicitation” means a formal, advertised procurement process, other than an Invitation to Bid, Request for Proposals, or Invitation to Negotiate, approved by the Board to purchase commodities and/or services which affords vendors fair treatment in the competition for award of a District purchase contract.

“Continuing Contract” means a contract for Professional Services entered into in accordance with Section 287.055 of the Florida Statutes, between the District and a firm, whereby the firm provides Professional Services to the District for projects in which the costs do not exceed onetwo million dollars ($12,000,000), for a study activity when the fee for such Professional Services to the District does not exceed fiftytwo hundred thousand dollars ($50200,000), or for work of a specified nature as outlined in the contract with the District, with no time limitation except that the contract must provide a termination clause (for example, a contract for general District engineering services). Firms providing Professional Services under Continuing Contracts shall not be required to bid against one another.

“Contractual Service” means the rendering by a contractor of its time and effort rather than the furnishing of specific commodities. The term applies only to those services rendered by individuals and firms who are independent contractors. Contractual Services do not include auditing services, Maintenance Services, or Professional Services as defined in Section 287.055(2)(a) of the Florida Statutes, and these Rules.  Contractual Services also do not include any contract for the furnishing of labor or materials for the construction, renovation, repair, modification, or demolition of any facility, building, portion of building, utility, park, parking lot, or structure or other improvement to real property entered into pursuant to Chapter 255 of the Florida Statutes, and Rules 3.5 or 3.6.

“Design-Build Contract” means a single contract with a Design-Build Firm for the design and construction of a public construction project.

“Design-Build Firm” means a partnership, corporation or other legal entity that:

Is certified under Section 489.119 of the Florida Statutes, to engage in contracting through a certified or registered general contractor or a certified or registered building contractor as the qualifying agent; or

Is certified under Section 471.023 of the Florida Statutes, to practice or to offer to practice engineering; certified under Section
481.219 of the Florida Statutes, to practice or to offer to practice architecture; or certified under Section 481.319 of the Florida Statutes, to practice or to offer to practice landscape architecture.

“Design Criteria Package” means concise, performance-oriented drawings or specifications for a public construction project. The purpose of the Design Criteria Package is to furnish sufficient information to permit Design-Build Firms to prepare a bid or a response to the District’s Request for Proposals, or to permit the District to enter into a negotiated Design- Build Contract. The Design Criteria Package must specify performance- based criteria for the public construction project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, provisions for utilities, stormwater retention and disposal, and parking requirements applicable to the project. Design Criteria Packages shall require firms to submit information regarding the qualifications, availability, and past work of the firms, including the partners and members thereof.

“Design Criteria Professional” means a firm who holds a current certificate of registration under Chapter 481 of the Florida Statutes, to practice architecture or landscape architecture, or a firm who holds a current certificate as a registered engineer under Chapter 471 of the Florida Statutes, to practice engineering, and who is employed by or under contract to the District to provide professional architect services, landscape architect services, or engineering services in connection with the preparation of the Design Criteria Package.

“Emergency Purchase” means a purchase necessitated by a sudden unexpected turn of events (for example, acts of God, riot, fires, floods, hurricanes, accidents, or any circumstances or cause beyond the control of the Board in the normal conduct of its business), where the Board finds

that the delay incident to competitive purchase would be detrimental to the interests of the District. This includes, but is not limited to, instances where the time to competitively award the project will jeopardize the funding for the project, will materially increase the cost of the project, or will create an undue hardship on the public health, safety, or welfare.

	“Invitation to Bid” is a written solicitation for sealed bids with the title, date, and hour of the public bid opening designated specifically and defining the commodity or service involved. It includes printed instructions prescribing conditions for bidding, qualification, evaluation criteria, and provides for a manual signature of an authorized representative. It may include one or more bid alternates.

“Invitation to Negotiate” means a written solicitation for competitive sealed replies to select one or more vendors with which to commence negotiations for the procurement of commodities or services.

	“Negotiate” means to conduct legitimate, arm’s length discussions and conferences to reach an agreement on a term or price.

“Professional Services” means those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of Florida, or those services performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper, in connection with the firm's or individual's professional employment or practice.

“Proposal (or Reply or Response) Most Advantageous to the District” means, as determined in the sole discretion of the Board, the proposal, reply, or response that is:

Submitted by a person or firm capable and qualified in all respects to perform fully the contract requirements, who has the integrity and reliability to assure good faith performance;

The most responsive to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation as determined by the Board; and

For a cost to the District deemed by the Board to be reasonable.

“Purchase” means acquisition by sale, rent, lease, lease/purchase, or installment sale. It does not include transfer, sale, or exchange of goods, supplies, or materials between the District and any federal, state, regional or local governmental entity or political subdivision of the State of Florida.

“Request for Proposals” or “RFP” is a written solicitation for sealed proposals with the title, date, and hour of the public opening designated and requiring the manual signature of an authorized representative. It may provide general information, applicable laws and rules, statement of work, functional or general specifications, qualifications, proposal instructions, work detail analysis, and evaluation criteria as necessary.

“Responsive and Responsible Bidder” means an entity or individual that has submitted a bid that conforms in all material respects to the Invitation to Bid and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. “Responsive and Responsible Vendor” means an entity or individual that has submitted a proposal, reply, or response that conforms in all material respects to the Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance. In determining whether an entity or individual is a Responsive and Responsible Bidder (or Vendor), the District may consider, in addition to factors described in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the following:

The ability and adequacy of the professional personnel employed by the entity/individual;

The past performance of the entity/individual for the District and in other professional employment;

The willingness of the entity/individual to meet time and budget requirements;

The geographic location of the entity’s/individual’s headquarters or office in relation to the project;

The	recent,	current,	and	projected	workloads	of	the entity/individual;

The volume of work previously awarded to the entity/individual;

Whether the cost components of the bid or proposal are appropriately balanced; and

Whether the entity/individual is a certified minority business enterprise.

“Responsive Bid,” “Responsive Proposal,” “Responsive Reply,” and “Responsive Response” all mean a bid, proposal, reply, or response which conforms in all material respects to the specifications and conditions in the Invitation to Bid, Request for Proposals, Invitations to Negotiate, or Competitive Solicitation document and these Rules, and the cost components of which, if any, are appropriately balanced. A bid, proposal, reply or response is not responsive if the person or firm submitting it fails to meet any material requirement relating to the qualifications, financial stability, or licensing of the bidder.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.033, 255.20, 287.055, Fla. Stat.

Rule 3.1	Procedure Under Thethe Consultants' Competitive Negotiations Act.

Scope. The following procedures are adopted for the selection of firms or individuals to provide Professional Services exceeding the thresholds herein described, for the negotiation of such contracts, and to provide for protest of actions of the Board under this Rule. As used in this Rule, “Project” means that fixed capital outlay study or planning activity when basic construction cost is estimated by the District to exceed the threshold amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FIVE, or for a planning study activity when the fee for Professional Services is estimated by the District to exceed the threshold amount provided in Section 287.017 for CATEGORY TWO, as such categories may be amended or adjusted from time to time.

Qualifying Procedures. In order to be eligible to provide Professional Services to the District, a consultant must, at the time of receipt of the firm’s qualification submittal:

Hold all required applicable federal licenses in good standing, if any;

 	(b)	Hold all required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the consultant is a corporation; and

Meet any qualification requirements set forth in the District’s Request for Qualifications.

Evidence of compliance with this Rule may be submitted with the qualifications, if requested by the District. In addition, evidence of compliance must be submitted any time requested by the District.

Public Announcement. Except in cases of valid public emergencies as certified  by the Board, the District shall announce each occasion when Professional Services are required for a Project or a Continuing Contract by publishing a notice providing a general description of the Project, or the nature of the Continuing Contract, and the method for interested consultants to apply for consideration.  The notice shall appear in at least one (1) newspaper of general circulation in the District and in such other places as the District deems appropriate. The notice must allow at least fourteen (14) days for submittal of qualifications from the date of publication. The District may maintain lists of consultants interested in receiving such notices. These consultants are encouraged to submit annually statements of qualifications and performance data. Consultants who provide their name and address to the District Manager for inclusion on the list shall receive

notices by mail.The District shall make reasonable efforts to provide copies of  any notices to such consultants, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process. The Board has the right to reject any and all qualifications, and such reservation shall be included in the published notice. Consultants not receiving a contract award shall not be entitled to recover from the District any costs of qualification package preparation or submittal.

Competitive Selection.

The Board shall review and evaluate the data submitted in response to the notice described in section (3) of this Rule regarding qualifications and performance ability, as well as any statements of qualifications on file. The Board shall conduct discussions with, and may require public presentation by consultants regarding their qualifications, approach to the Project, and ability to furnish the required services. The Board shall then select and list the consultants, in order of preference, deemed to be the most highly capable and qualified to perform the required Professional Services, after considering these and other appropriate criteria:

The ability and adequacy of the professional personnel employed by each consultant;

Whether a consultant is a certified minority business enterprise;

Each consultant’s past performance;

The willingness of each consultant to meet time and budget requirements;

The geographic location of each consultant's headquarters, office and personnel in relation to the project;

The recent, current, and projected workloads of each consultant; and

The volume of work previously awarded to each consultant by the District.

Nothing in these Rules shall prevent the District from evaluating and eventually selecting a consultant if less than three (3) Responsive qualification packages, including packages indicating a desire not to provide Professional Services on a given Project, are received.

If the selection process is administered by any person or committee other than the full Board, the selection made will be presented to the full Board

with a recommendation that competitive negotiations be instituted with the selected firms in order of preference listed.

Notice of the rankings adopted by the Board, including the rejection of some or all qualification packages, shall be provided in writing to all consultants by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement:  "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s ranking decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

Competitive Negotiation.

After the Board has authorized the beginning of competitive negotiations, the District may begin such negotiations with the firm listed as most qualified to perform the required Professional Services at a rate or amount of compensation which the Board determines is fair, competitive, and reasonable.

In negotiating a lump-sum or cost-plus-a-fixed-fee professional contract for more than the threshold amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, the firm receiving the award shall be required to execute a truth-in-negotiation certificate stating that "wage rates and other factual unit costs supporting the compensation are accurate, complete and current at the time of contracting." In addition,  any professional service contract under which such a certificate is required, shall contain a provision that "the original contract price and any additions thereto, shall be adjusted to exclude any significant sums by which the Board determines the contract price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs."

Should the District be unable to negotiate a satisfactory agreement with the firm determined to be the most qualified at a price deemed by the District to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the District shall immediately begin negotiations with the second most qualified firm. If a satisfactory agreement with the second firm cannot be reached, those negotiations  shall be terminated and negotiations with the third most qualified firm shall be undertaken.

Should the District be unable to negotiate a satisfactory agreement with one of the top three (3) ranked consultants, additional firms shall be selected by the District, in order of their competence and qualifications.

Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Continuing Contract. Nothing in this Rule shall prohibit a Continuing Contract between a consultant and the District.

Emergency Purchase. The District may make an Emergency Purchase without complying with these Rules. The fact that an Emergency Purchase has occurred  or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 190.011(3), 190.033, 287.055, Fla. Stat.

Rule 3.2	Procedure Regarding Auditor Selection.

In order to comply with the requirements of Section 218.391 of the Florida Statutes, the following procedures are outlined for selection of firms or individuals to provide Auditing Services and for the negotiation of such contracts. For audits required under Chapter 190 of the Florida Statutes but not meeting the thresholds of Chapter 218 of the Florida Statutes, the District need not follow these procedures but may proceed with the selection of a firm or individual to provide Auditing Services and for the negotiation of such contracts in the manner the Board determines is in the best interests of the District.

Definitions.

"Auditing Services" means those services within the scope of the practice of a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

"Committee" means the auditauditor selection committee appointed by the Board as described in section (2) of this Rule.

Establishment of AuditAuditor Selection Committee. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Board shall establish an auditauditor selection committee (“Committee”), the primary purpose of which is to assist the Board in selecting an auditor to conduct the annual financial audit required by Section 218.39 of the Florida Statutes. The Committee shouldshall include at least three individuals, some or allat least one of whom maywhich must also serve as membersbe a member of the Board. The establishment and selection of the Committee must be conducted at a publicly noticed and held meeting of the Board. The Chairperson of the Committee must be a member of the Board. An employee, a chief executive officer, or a chief financial officer of the District may not serve as a member of the Committee; provided however such individual may serve the Committee in an advisory capacity.

Establishment of Minimum Qualifications and Evaluation Criteria. Prior to a public announcement under section (4) of this Rule that Auditing Services are required, the Committee shall meet at a publicly noticed meeting to establish minimum qualifications and factors to use for the evaluation of Auditing Services to be provided by a certified public accounting firm licensed under Chapter 473 of the Florida Statutes, and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy.

Minimum Qualifications. In order to be eligible to submit a proposal, a firm must, at all relevant times including the time of receipt of the proposal by the District:

Hold all required applicable federalstate professional licenses in good standing, if any;

Hold all required applicable state professionalfederal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation; and

Meet any pre-qualification requirements established by the Committee and set forth in the RFP or other specifications.

If requested in the RFP or other specifications, evidence of compliance with the minimum qualifications as established by the Committee must be submitted with the proposal.

Evaluation Criteria. The factors established for the evaluation of Auditing Services by the Committee shall include, but are not limited to:

Ability of personnel;

Experience;

Understanding of scope of work;

Ability to furnish the required services; and

(viv) Such other factors as may be determined by the Committee to be applicable to its particular requirements.

The Committee may also choose to consider compensation as a factor. If the Committee establishes compensation as one of the factors, compensation shall not be the sole or predominant factor used to evaluate proposals.

Public Announcement. After identifying the factors to be used in evaluating the proposals for Auditing Services as set forth in section (3) of this Rule, the Committee shall publicly announce the opportunity to provide Auditing Services. Such public announcement shall include a brief description of the audit and how interested firms can apply for consideration and obtain the RFP. The notice shall appear in at least one (1) newspaper of general circulation in the District and the county in which the District is located. The public announcement shall allow for at least seven (7) days for the submission of proposals.

Request for Proposals. The Committee shall provide interested firms with a Request for Proposals (“RFP”). The RFP shall provide information on how proposals are to be evaluated and such other information the Committee determines is necessary for the firm to prepare a proposal. The RFP shall state the time and place for submitting proposals.

Committee’s Evaluation of Proposals and Recommendation. The  Committee shall meet at a publicly held meeting that is publicly noticed for a reasonable time in advance of the meeting to evaluate all qualified proposals and may, as part of the evaluation, require that each interested firm provide a public presentation where the Committee may conduct discussions with the firm, and where the firm may present information, regarding the firm’s qualifications. At the public meeting, the Committee shall rank and recommend in order of preference no fewer than three firms deemed to be the most highly qualified to perform the required services after considering the factors established pursuant to subsection (3)(b) of this Rule. If fewer than three firms respond to the RFP or if no firms respond to the RFP, the Committee shall recommend such firm as it deems to be the most highly qualified. Notwithstanding the foregoing, the Committee may recommend that any and all proposals be rejected.

Board Selection of Auditor.

Where compensation was not selected as a factor used in evaluating the proposals, the Board shall negotiate with the firm ranked first and inquire of that firm as to the basis of compensation. If the Board is unable to negotiate a satisfactory agreement with the first ranked firm at a price deemed by the Board to be fair, competitive, and reasonable, then negotiations with that firm shall be terminated and the Board shall immediately begin negotiations with the second ranked firm. If a satisfactory agreement with the second ranked firm cannot be reached, those negotiations shall be terminated and negotiations with the third ranked firm shall be undertaken. The Board may reopen formal negotiations with any one of the three top-ranked firms, but it may not negotiate with more than one firm at a time. If the Board is unable to negotiate a satisfactory agreement with any of the selected firms, the Committee shall recommend additional firms in order of the firms’ respective competence and qualifications. Negotiations shall continue, beginning with the first-named firm on the list, until an agreement is reached or the list of firms is exhausted.

Where compensation was selected as a factor used in evaluating the proposals, the Board shall select the highest-ranked qualified firm. or document in its public records the reason for not selecting the highest- ranked qualified firm.

In negotiations with firms under this Rule, the Board may allow the District Manager, District Counsel, or other designee to conduct negotiations on its behalf.

Notwithstanding the foregoing, the Board may reject any or all proposals. The Board shall not consider any proposal, or enter into any contract for Auditing Services, unless the proposed agreed-upon compensation is reasonable to satisfy the requirements of Section 218.39 of the Florida Statutes, and the needs of the District.

Contract. Any agreement reached under this Rule shall be evidenced by a written contract, which may take the form of an engagement letter signed and executed by both parties. The written contract shall include all provisions and conditions of  the procurement of such services and shall include, at a minimum, the following:

A provision specifying the services to be provided and fees or other compensation for such services;

A provision requiring that invoices for fees or other compensation be submitted in sufficient detail to demonstrate compliance with the terms of the contract;

A provision setting forth deadlines for the auditor to submit a preliminary draft audit report to the District for review and to submit a final audit report no later than July 1June 30 of the fiscal year that follows the fiscal year for which the audit is being conducted;

A provision specifying the contract period, including renewals, and conditions under which the contract may be terminated or renewed. The maximum contract period including renewals shall be five (5) years. A renewal may be done without the use of the auditor selection procedures provided in this Rule, but must be in writing.

Provisions required by law that require the auditor to comply with public records laws.

Notice of Award. Once a negotiated agreement with a firm or individual is reached, or the Board authorizes the execution of an agreement with a firm where compensation was a factor in the evaluation of proposals, notice of the intent to award, including the rejection of some or all proposals, shall be provided in writing to all proposers by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests regarding the award of contracts under this Rule

shall be as provided for in Rule 3.11. No proposer shall be entitled to recover any costs of proposal preparation or submittal from the District.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 119.0701, 218.33, 218.391, Fla. Stat.

Rule 3.3	Purchase of Insurance.

Scope. The purchases of life, health, accident, hospitalization, legal expense, or annuity insurance, or all of any kinds of such insurance for the officers and employees of the District, and for health, accident, hospitalization, and legal expenses upon a group insurance plan by the District, shall be governed by this Rule. This Rule does not apply to the purchase of any other type of insurance by the District, including but not limited to liability insurance, property insurance, and directors and officers insurance. Nothing in this Rule shall require the District to purchase insurance.

Procedure. For a purchase of insurance within the scope of these Rules, the following procedure shall be followed:

The Board shall cause to be prepared a Notice of Invitation to Bid.

Notice of the Invitation to Bid shall be advertised at least once in a newspaper of general circulation within the District. The notice shall allow at least fourteen (14) days for submittal of bids.

The District may maintain a list of persons interested in receiving notices of Invitations to Bid. Persons who provide their name and address to the District Manager for inclusion on the list shall receive notices by mail.The District shall make reasonable efforts to provide copies of any notices to such persons, but the failure to do so shall not give such consultants any bid protest or other rights or otherwise disqualify any otherwise valid procurement process.

Bids shall be opened at the time and place noted in the Invitation to Bid.

If only one (1) response to an Invitation is received, the District may proceed with the purchase. If no response to an Invitation to Bid is received, the District may take whatever steps are reasonably necessary in order to proceed with the purchase.

The Board has the right to reject any and all bids and such reservations shall be included in all solicitations and advertisements.

Simultaneously with the review of the submitted bids, the District may undertake negotiations with those companies that have submitted reasonable and timely bids and, in the opinion of the District, are fully qualified and capable of meeting all services and requirements. Bid responses shall be evaluated in accordance with the specifications and criteria contained in the Invitation to Bid; in addition, the total cost to the District, the cost, if any, to the District officers, employees, or their dependents, the geographic location of the company’s headquarters and

offices in relation to the District, and the ability of the company to guarantee premium stability may be considered. A contract to purchase insurance shall be awarded to that company whose response to the Invitation to Bid best meets the overall needs of the District, its officers, employees, and/or dependents.

Notice of the intent to award, including rejection of some or all bids, shall be provided in writing to all bidders by United States Mail, by hand delivery, or by overnight delivery service. The notice shall include the following statement: "Failure to file  a protest  within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s procurement of insurance under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 112.08, Fla. Stat.

Rule 3.4	Pre-qualification

Scope. In its discretion, the District may undertake a pre-qualification process in accordance with this Rule for vendors to provide construction services, goods, supplies, and materials, Contractual Services, and maintenance services.

Procedure. When the District seeks to pre-qualify vendors, the following procedures shall apply:

The Board shall cause to be prepared a Request for Qualifications.

For construction services exceeding the thresholds described in Section
255.20 of the Florida Statutes, the Board must advertise the proposed pre- qualification criteria and procedures and allow at least seven (7) days notice of the public hearing for comments on such pre-qualification criteria and procedures. At such public hearing, potential vendors may object to such pre-qualification criteria and procedures. Following such public hearing, the Board shall formally adopt pre-qualification criteria and procedures prior to the advertisement of the Request for Qualifications for construction services.

The Request for Qualifications shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall allow at least seven (7) days for submittal of qualifications for goods, supplies and materials, Contractual Services, maintenance services, and construction services under two hundred fifty thousand dollars ($250,000). The notice shall allow at least twenty-one (21) days for submittal of qualifications for construction services estimated to cost over two hundred fifty thousand dollars ($250,000) and thirty (30) days for construction services estimated to cost over five hundred thousand dollars ($500,000).

The District may maintain lists of persons interested in receiving notices of Requests for Qualifications. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of  a  person to receive the notice shall not invalidate any pre-qualification determination or contract awarded in accordance with these Rules and shall not be a basis for a protest of any pre-qualification determination or contract award.

If the District has pre-qualified vendors for a particular category of purchase, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies or

responses in response to the applicable Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

In order to be eligible to submit qualifications, a firm or individual must, at the time of receipt of the qualifications:

Hold theall required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Request for Qualifications.

Evidence of compliance with these Rules must be submitted with the qualifications if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the qualifications.

Qualifications shall be presented to the Board, or a committee appointed by the Board, for evaluation in accordance with the Request for Qualifications and this Rule. Minor variations in the qualifications may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature.

All vendors determined by the District to meet the pre-qualification requirements shall be pre-qualified. To assure full understanding of the responsiveness to the requirements contained in a Request for Qualifications, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion and revision of qualifications. For construction services, any contractor pre-qualified and considered eligible by the Department of Transportation to bid to perform the type of work the project entails shall be presumed to be qualified to perform the project.

The Board shall have the right to reject all qualifications if there are not enough to be competitive or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of qualification preparation or submittal from the District.

(a) (j) Notice of intent to pre-qualify, including rejection of some or all qualifications, shall be provided in writing to all vendors by United States Mail, electronic mail, hand delivery, facsimile, or overnight delivery service.  The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s pre-qualification decisions under this Rule shall be in accordance with the procedures set forth in Rule 3.11; provided however, protests related to the pre-qualification criteria and procedures for construction services shall be resolved in accordance with section (2)(b) of this Rule and Section 255.20(1)(b) of the Florida Statutes.

Suspension, Revocation, or Denial of Qualification

The District, for good cause, may deny, suspend, or revoke a prequalified vendor’s pre-qualified status. A suspension, revocation, or denial for good cause shall prohibit the vendor from bidding on any District construction contract for which qualification is required, shall constitute a determination of non-responsibility to bid on any other District construction or maintenance contract, and shall prohibit the vendor from acting as a material supplier or subcontractor on any District contract or project during the period of suspension, revocation, or denial. Good cause shall include the following:

One of the circumstances specified under Section 337.16(2), Fla. Stat., has occurred.

Affiliated contractors submitted more than one proposal for the same work. In this event the pre-qualified status of all of the affiliated bidders will be revoked, suspended, or denied. All bids of affiliated bidders will be rejected.

The vendor made or submitted false, deceptive, or fraudulent statements, certifications, or materials in any claim for payment or any information required by any District contract.

The vendor or its affiliate defaulted on any contract or a contract surety assumed control of financial responsibility for any contract of the vendor.

The vendor’s qualification to bid is suspended, revoked, or denied by any other public or semi-public entity, or the vendor has been the subject of a civil enforcement proceeding or settlement involving a public or semi-public entity.

The vendor failed to comply with contract or warranty requirements or failed to follow District direction in the performance of a contract.

The vendor failed to timely furnish all contract documents required by the contract specifications, special provisions, or by any state or federal statutes or regulations. If the vendor fails to furnish any of the subject contract documents by the expiration of the period of suspension, revocation, or denial set forth above, the vendor’s pre- qualified status shall remain suspended, revoked, or denied until the documents are furnished.

The vendor failed to notify the District within 10 days of the vendor, or any of its affiliates, being declared in default or otherwise not completing work on a contract or being suspended from qualification to bid or denied qualification to bid by any other public or semi-public agency.

The vendor did not pay its subcontractors or suppliers in a timely manner or in compliance with contract documents.

The vendor has demonstrated instances of poor or unsatisfactory performance, deficient management resulting in project delay, poor quality workmanship, a history of payment of liquidated damages, untimely completion of projects, uncooperative attitude, contract litigation, inflated claims or defaults.

An affiliate of the vendor has previously been determined by the District to be non-responsible, and the specified period of suspension, revocation, denial, or non-responsibility remains in effect.

The vendor or affiliate(s) has been convicted of a contract crime.

The term “contract crime” means any violation of state or federal antitrust laws with respect to a public contract or any violation of any state or federal law involving fraud, bribery, collusion, conspiracy, or material misrepresentation with respect to a public contract.

The term “convicted” or “conviction” means a finding of guilt or a conviction of a contract crime, with or without an adjudication of guilt, in any federal or state trial court of record as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere.

A denial, suspension, or revocation shall prohibit the vendor from being a subcontractor on District work during the period of denial, suspension, or
 revocation, except when a prime contractor’s bid has used prices of a subcontractor who becomes disqualified after the bid, but before the request for authorization to sublet is presented.

The District shall inform the vendor in writing of its intent to deny, suspend, or revoke its pre-qualified status and inform the vendor of its right to a hearing, the procedure which must be followed, and the applicable time limits. If a hearing is requested within 10 days after the receipt of the notice of intent, the hearing shall be held within 30 days after receipt by the District of the request for the hearing. The decision shall be issued within 15 days after the hearing.

Such suspension or revocation shall not affect the vendor’s obligations under any preexisting contract.

In the case of contract crimes, the vendor’s pre-qualified status under this  Rule shall be revoked indefinitely. For all violations of Rule 3.4(3)(a) other than for the vendor’s conviction for contract crimes, the revocation, denial, or suspension of a vendor’s pre-qualified status under this Rule shall be for a specific period of time based on the seriousness of the deficiency.

Examples of factors affecting the seriousness of a deficiency are: i. Impacts on project schedule, cost, or quality of work;
ii. Unsafe conditions allowed to exist; iii. Complaints from the public;
iv. Delay or interference with the bidding process; v. The potential for repetition;
Integrity of the public contracting process;

Effect on the health, safety, and welfare of the public.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.033, 255.0525, 255.20, Fla. Stat.

Rule 3.5	Construction Contracts, Not Design-Build.

Scope. All contracts for the construction or improvement of any building, structure, or other public construction works authorized by Chapter 190 of the Florida Statutes, the costs of which are estimated by the District in accordance with generally accepted cost accounting principles to be in excess of the threshold amount for applicability of Section 255.20 of the Florida Statutes, as that amount may be indexed or amended from time to time, shall be let under the terms of these Rules and the procedures of Section 255.20 of the Florida Statutes, as the same may be amended from time to time. A project shall not be divided solely to avoid the threshold bidding requirements.

Procedure. When a purchase of construction services is within the scope of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation in the District and in the county in which the District is located. The notice shall also include the amount of the bid bond, if one is required. The notice shall allow at least twenty-one (21) days for submittal of sealed bids, proposals, replies, or responses, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of bids, proposals, replies, or responses. If the Board has previously pre-qualified contractors pursuant to Rule 3.4 and determined that only the contractors that have been pre-qualified will be permitted to submit bids, proposals, replies, and responses, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation need not be published. Instead, the Notice of Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be sent to the pre-qualified contractors by United States Mail, hand delivery, facsimile, or overnight delivery service.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of  a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified providers of construction services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, or responses to Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations.

In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold theall required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the bidder is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects such asincluding but not limited to, reemployment assistance, safety, tax withholding, worker’s compensation, unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response, if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting, and shall be made available upon request. Minutes should be taken at the meeting and maintained by the District. Bids, proposals, replies, and responses shall be evaluated in

accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation and these Rules.  Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid shall be accepted. In relation to a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No contractor shall be entitled to recover any costs of bid, proposal, response, or reply preparation or submittal from the District.

The Board may require potential contractors to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses, shall be provided in writing to all contractors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement:  "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s purchase of construction services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase construction services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may take whatever steps reasonably necessary in order to proceed with the procurement of construction services, in the manner the Board determines is in the best interests of the District, which steps may include but is not limited to a direct purchase of the construction services without further competitive selection processes.

Sole Source; Government. Construction services that are only available from a single source are exempt from this Rule. Construction services provided by governmental agencies are exempt from this Rule. This Rule shall not apply to  the purchase of construction services, which may include goods, supplies, or materials, that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules. A contract for construction services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board Meeting.

Exceptions. This Rule is inapplicable when:

The project is undertaken as repair or maintenance of an existing public facility;

The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the  contractorcontract; or

The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public’s best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.
Rule 3.6	Construction Contracts, Design-Build.

Scope. The District may utilize Design-Build Contracts for any public construction project for which the Board determines that use of such contract is in the best interest of the District. When letting a Design-Build Contract, the District shall use the following procedure:

Procedure.

The District shall utilize a Design Criteria Professional meeting the requirements of Section 287.055(2)(k) of the Florida Statutes, when developing a Design Criteria Package, evaluating the proposals and qualifications submitted by Design-Build Firms, and determining compliance of the project construction with the Design Criteria Package. The Design Criteria Professional may be an employee of the District, may be the District Engineer selected by the District pursuant to Section
287.055 of the Florida Statutes, or may be retained pursuant to Rule 3.1. The Design Criteria Professional is not eligible to render services under a Design-Build Contract executed pursuant to the Design Criteria Package.

A Design Criteria Package for the construction project shall be prepared and sealed by the Design Criteria Professional. If the project utilizes existing plans, the Design Criteria Professional shall create a Design Criteria Package by supplementing the plans with project specific requirements, if any.

The Board may either choose to award the Design-Build Contract pursuant to the competitive proposal selection process set forth in Section 287.055(9) of the Florida Statutes, or pursuant to the qualifications -based selection process pursuant to Rule 3.1.

Qualifications-Based Selection. If the process set forth in Rule 3.1 is utilized, subsequent to competitive negotiations, a guaranteed maximum price and guaranteed completion date shall be established.

Competitive Proposal-Based Selection. If the competitive proposal selection process is utilized, the Board, in consultation with the Design Criteria Professional, shall establish the criteria, standards and procedures for the evaluation of Design-Build Proposals based on price, technical, and design aspects of the project, weighted for the project. After a Design Criteria Package and the standards and procedures for evaluation of proposals have been developed,

competitive proposals from qualified firms shall be solicited pursuant to the design criteria by the following procedure:

A Request for Proposals shall be advertised at least once in a newspaper of general circulation in the county in which the District is located. The notice shall allow at least twenty-one (21) days for submittal of sealed proposals, unless the Board, for good cause, determines a shorter period of time is appropriate. Any project projected to cost more than five hundred thousand dollars ($500,000) must be noticed at least thirty (30) days prior to the date for submittal of proposals.

The District may maintain lists of persons interested in receiving notices of Requests for Proposals. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a person to receive the notice shall not invalidate any contract awarded in accordance with this Rule  and shall not be a basis for a protest of any contract award.

In order to be eligible to submit a proposal, a firm must, at the time of receipt of the proposals:

Hold the required applicable state professional licenses in good standing, as defined by Section 287.055(2)(h) of the Florida Statutes;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the proposer is a corporation;

Meet any special pre-qualification requirements set forth in the Request for Proposals and Design Criteria Package.

Any contractor that has been found guilty by a court of any violation of federal labor or employment tax laws regarding subjects such asincluding but not limited to reemployment assistance, safety, tax withholding, worker’s compensation,

unemployment tax, social security and Medicare tax, wage or hour, or prevailing rate laws within the past 5 years may be considered ineligible by the District to submit a bid, response, or proposal for a District project.

Evidence of compliance with these Rules must be submitted with the proposal if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the proposal.

The proposals, or the portions of which that include the price, shall be publicly opened at a meeting noticed in accordance with Rule 1.3, and at which at least one district representative is present. The name of each bidder and the price submitted in the bid shall be announced at such meeting, and shall be made available upon  request. Minutes should be taken at the meeting and maintained by the District. In consultation with the Design Criteria Professional, the Board shall evaluate the proposals received based on evaluation criteria and procedures established prior to the solicitation of proposals, including but not limited to qualifications, availability, and past work of the firms and the partners and members thereof. The Board shall then select no fewer than three (3) Design- Build Firms as the most qualified.

The Board shall have the right to reject all proposals if the proposals are too high, or rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of proposal preparation or submittal from the District.

If less than three (3) proposalsResponsive Proposals are received, the District may purchase design-build services or may reject the proposals for lack of competitiveness. If no proposalsResponsive Proposals are received, the District may take whatever steps reasonably necessary in order to proceed with the procurement of design-build services in the manner the Board determines is in the best interests of the District, which steps may include but is not limited to a direct purchase of the design-build services without further competitive selection processes.

Notice of the rankings adopted by the Board, including the rejection of some or all proposals, shall be provided in writing to all consultants by United States Mail, hand

delivery, facsimile, or overnight delivery service. The notice shall include the following statement:  "Failure to  file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s rankings under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

The Board shall negotiate a contract with the firm ranking the highest based on the evaluation standards and shall establish a price which the Board determines is fair, competitive and reasonable. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. The Board shall then undertake negotiations with the second most qualified firm, based on the ranking by the evaluation standards. Failing accordShould the Board be unable to negotiate a satisfactory contract with the firm considered to be the second most qualified firm, the Board at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must terminate negotiations. be terminated. The Board shall then undertake negotiations with the third most qualified firm. Should the Board be unable to negotiate a satisfactory contract with the firm considered to be the third most qualified at a price considered by the Board to be fair, competitive, and reasonable, negotiations with that firm must be terminated. Should the Board be unable to negotiate a satisfactory contract with any of the selected firms, the Board shall select additional firms in order of their rankings based on the evaluation standards and continue negotiations until an agreement is reached or the list of firms is exhausted.

After the Board contracts with a firm, the firm shall bring to the Board for approval, detailed working drawings of the project.

The Design Criteria Professional shall evaluate the compliance of the detailed working drawings and project construction with the Design Criteria Package, and shall provide the Board with a report of the same.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchase. The Board may, in case of public emergency, declare an emergency and immediately proceed with negotiations with the best qualified Design-Build Firm available at the time. The fact that an Emergency Purchase  has occurred shall be noted in the minutes of the next Board meeting.

Exceptions. This Rule is inapplicable when:

The project is undertaken as repair or maintenance of an existing public facility;

The funding source of the project will be diminished or lost because the time required to competitively award the project after the funds become available exceeds the time within which the funding source must be spent;

The District has competitively awarded a project and the contractor has abandoned the project or the District has terminated the contractor; or

The District, after public notice, conducts a public meeting under Section
286.011 of the Florida Statutes, and finds by a majority vote of the Board that it is in the public’s best interest to perform the project using its own services, employees, and equipment.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 189.053, 190.033, 255.0518, 255.0525, 255.20, 287.055, Fla. Stat.

Rule 3.7	Payment and Performance Bonds.

Scope. This Rule shall apply to contracts for the construction of a public  building, for the prosecution and completion of a public work, or for repairs upon a public building or public work, and shall be construed in addition to terms prescribed by any other Rule that may also apply to such contracts.

Required Bond. Upon entering into a contract for any of the services described in section (1) of this Rule in excess of $200,000, the Board should require that the contractor, before commencing the work, execute and record a payment and performance bond in an amount equal to the contract price. Notwithstanding the terms of the contract or any other law, the District may not make payment to the contractor until the contractor has provided to the District a certified copy of the recorded bond.

Discretionary Bond. At the discretion of the Board, upon entering into a contract for any of the services described in section (1) of this Rule for an amount not exceeding $200,000, the contractor may be exempted from executing a payment and performance bond.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 255.05, Fla. Stat.

Rule 3.8	Goods, Supplies, and Materials.

Purpose and Scope. All purchases of goods, supplies, or materials exceeding the amount provided in Section 287.017 of the Florida Statutes, for CATEGORY FOUR, shall be purchased under the terms of this Rule. Contracts for purchases  of “goods, supplies, and materials” do not include printing, insurance, advertising, or legal notices. A contract involving goods, supplies, or materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in  order to avoid the threshold bidding requirements.

Procedure. When a purchase of goods, supplies, or materials is within the scope  of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also include the amount  of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, or Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of a  person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified suppliers of goods, supplies, and materials, then, at the option of the District, only those persons who have been pre- qualified will be eligible to submit bids, proposals, replies, or responses.

In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold theall required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Any firm or individual whose principal place of business is outside the State of Florida must also submit a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that foreign state to business entities whose principal places of business are in that foreign state, in the letting of any or all public contracts. Failure to submit such a written opinion or  submission of a false or misleading written opinion may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and this Rule. Minor variations in the bids, proposals, replies, or responses may be waived by the Board. A variation is minor if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non- material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid, after taking into account the preferences provided for in this subsection, submitted by a Responsive and Responsible Bidder in response to an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be accepted. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which does not grant a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the

lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference of five (5) percent. If the lowest Responsive Bid is submitted by a Responsive and Responsible Bidder whose principal place of business is located in a foreign state which grants a preference in competitive purchase to businesses whose principal place of business are in that foreign state, the lowest Responsible and Responsive Bidder whose principal place of business is in the State of Florida shall be awarded a preference equal to the preference granted by such foreign state.

To assure full understanding of the responsiveness to the solicitation requirements contained in an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, and responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No vendor shall be entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement:  "Failure to file  a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s purchase of goods, supplies, and materials under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

If less than three (3) bids, proposals, repliesResponsive Bids, Proposals, Replies, or responsesResponses are received, the District may purchase goods, supplies, or materials, or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may take whatever steps reasonably necessary in order to proceed with the procurement of goods, supplies, and materials, in the manner the Board determines is in the best

interests of the District, which steps may include but is not limited to a direct purchase of the goods, supplies, and materials without further competitive selection processes.

Goods, Supplies, and Materials included in a Construction Contract Awarded Pursuant to Rule 3.5 or 3.6. There may be occasions where the District has undergone the competitive purchase of construction services which contract may include the provision of goods, supplies, or materials. In that instance,  the District may approve a change order to the contract and directly purchase the goods, supplies, and materials. Such purchase of goods, supplies, and materials deducted from a competitively purchased construction contract shall be exempt from this Rule.

Exemption. Goods, supplies, and materials that are only available from a single source are exempt from this Rule. Goods, supplies, and materials provided by governmental agencies are exempt from this Rule. A contract for goods, supplies, or materials is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process. This Rule shall not apply to the purchase of  goods, supplies or materials that are purchased under a federal, state, or local government contract that has been competitively procured by such federal, state, or local government in a manner consistent with the material procurement requirements of these Rules.

Renewal. Contracts for the purchase of goods, supplies, and/or materials subject to this Rule may be renewed for a period that may not exceed three (3) years or the term of the original contract, whichever period is longera maximum period of five (5) years.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 189.053, 190.033, 287.017, 287.084, Fla. Stat.

Rule 3.9	Maintenance Services.

Scope. All contracts for maintenance of any District facility or project shall be set under the terms of this Rule if the cost exceeds the amount provided in Section
287.017 of the Florida Statutes, for CATEGORY FOUR. A contract involving goods, supplies, and materials plus maintenance services may, in the discretion of the Board, be treated as a contract for maintenance services. However, a purchase shall not be divided solely in order to avoid the threshold bidding requirements.

Procedure. When a purchase of maintenance services is within the scope of this Rule, the following procedures shall apply:

The Board shall cause to be prepared an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Notice of the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation shall be advertised at least once in a newspaper of general circulation within the District and within the county in which the District is located. The notice shall also include the amount  of the bid bond, if one is required. The notice shall allow at least seven (7) days for submittal of bids, proposals, replies, or responses.

The District may maintain lists of persons interested in receiving notices of Invitations to Bid, Requests for Proposals, Invitations to Negotiate, and Competitive Solicitations. The District shall make a good faith effort to provide written notice, by electronic mail, United States Mail, hand delivery, or facsimile, to persons who provide their name and address to the District Manager for inclusion on the list. However, failure of  a  person to receive the notice shall not invalidate any contract awarded in accordance with this Rule and shall not be a basis for a protest of any contract award.

If the District has pre-qualified suppliers of maintenance services, then, at the option of the District, only those persons who have been pre-qualified will be eligible to submit bids, proposals, replies, and responses.

In order to be eligible to submit a bid, proposal, reply, or response, a firm or individual must, at the time of receipt of the bids, proposals, replies, or responses:

Hold theall required applicable state professional licenses in good standing;

Hold all required applicable federal licenses in good standing, if any;

Hold a current and active Florida corporate charter or be authorized to do business in the State of Florida in accordance with Chapter 607 of the Florida Statutes, if the vendor is a corporation; and

Meet any special pre-qualification requirements set forth in the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation.

Evidence of compliance with these Rules must be submitted with the bid, proposal, reply, or response if required by the District. Failure to submit evidence of compliance when required may be grounds for rejection of the bid, proposal, reply, or response.

Bids, proposals, replies, and responses shall be publicly opened at the time and place noted on the Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation. Bids, proposals, replies, and responses shall be evaluated in accordance with the respective Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, and these Rules. Minor variations in the bids, proposals, replies, and responses may be waived by the Board. A variation is minor  if waiver of the variation does not create a competitive advantage or disadvantage of a material nature. Mistakes in arithmetic extension of pricing may be corrected by the Board. Bids and proposals may not be modified or supplemented after opening; provided however, additional information may be requested and/or provided to evidence compliance, make non-material modifications, clarifications, or supplementations, and as otherwise permitted by Florida law.

The lowest Responsive Bid submitted in response to an Invitation to Bid by a Responsive and Responsible Bidder shall be accepted. In relation to  a Request for Proposals, Invitation to Negotiate or Competitive Solicitation the Board shall select the Responsive Proposal, Reply, or Response submitted by a Responsive and Responsible Vendor which is most advantageous to the District. To assure full understanding of the responsiveness to the solicitation requirements contained in a Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, discussions may be conducted with qualified vendors. Vendors shall be accorded fair treatment prior to the submittal date with respect to any opportunity for discussion, preparation, and revision of bids, proposals, replies, or responses.

The Board shall have the right to reject all bids, proposals, replies, or responses because they exceed the amount of funds budgeted for the purchase, if there are not enough to be competitive, or if rejection is determined to be in the best interest of the District. No Vendor shall be

entitled to recover any costs of bid, proposal, reply, or response preparation or submittal from the District.

The Board may require bidders and proposers to furnish bid bonds, performance bonds, and/or other bonds with a responsible surety to be approved by the Board.

Notice of intent to award, including rejection of some or all bids, proposals, replies, or responses shall be provided in writing to all vendors by United States Mail, hand delivery, facsimile, or overnight delivery service. The notice shall include the following statement: "Failure to file a protest within the time prescribed in Rule 3.11 of the Rules of the District shall constitute a waiver of proceedings under those Rules," or wording to that effect. Protests of the District’s procurement of maintenance services under this Rule shall be in accordance with the procedures set forth in Rule 3.11.

If less than three (3) Responsive Bids, Proposals, Replies, or Responses are received, the District may purchase the maintenance services or may reject the bids, proposals, replies, or responses for a lack of competitiveness. If no Responsive Bid, Proposal, Reply, or Response is received, the District may take whatever steps reasonably necessary in order to proceed with the procurement of maintenance services, in the manner the Board determines is in the best interests of the District, which steps may include but is not limited to a direct purchase of the maintenance services without further competitive selection processes.

Exemptions. Maintenance services that are only available from a single source  are exempt from this Rule. Maintenance services provided by governmental agencies are exempt from this Rule. A contract for maintenance services is exempt from this Rule if state or federal law prescribes with whom the District must contract or if the rate of payment is established during the appropriation process.

Renewal. Contracts for the purchase of maintenance services subject to this Rule may be renewed for a period that may not exceed three (3) years or the term of the original contract, whichever period is longer. a maximum period of five (5) years.

Contracts; Public Records. In accordance with Florida law, each contract entered into pursuant to this Rule shall include provisions required by law that require the contractor to comply with public records laws.

Emergency Purchases. The District may make an Emergency Purchase without complying with these rules. The fact that an Emergency Purchase has occurred or is necessary shall be noted in the minutes of the next Board meeting.

Specific Authority: §§ 190.011(5), 190.011(15), 190.033, Fla. Stat.

Law Implemented: §§ 119.0701, 190.033, 287.017, Fla. Stat.

Rule 3.10	Contractual Services.

Exemption from Competitive Purchase. Pursuant to Section 190.033(3) of the Florida Statutes, Contractual Services shall not be subject to competitive purchasing requirements. If an agreement is predominantly for Contractual Services, but also includes maintenance services or the purchase of goods and services, the contract shall not be subject to competitive purchasing requirements. Regardless of whether an advertisement or solicitation for Contractual Services is identified as an Invitation to Bid, Request for Proposals, Invitation to Negotiate, or Competitive Solicitation, no rights or remedies under these Rules, including but not limited to protest rights, are conferred on persons, firms, or vendors proposing to provide Contractual Services to the District.

Contracts; Public Records. In accordance with Florida law, each contract for Contractual Services shall include provisions required by law that require the contractor to comply with public records laws.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat.
Law Implemented: §§ 119.0701, 190.011(3), 190.033, Fla. Stat.

Rule 3.11	Protests With Respect To Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, and 3.9.

Rule 3.11	Protests
with Respect to Proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, and 3.9.

The resolution of any protests with respect to proceedings under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, and 3.9 shall be in accordance with this Rule.

Filing.

With respect to a protest regarding qualifications, specifications, documentation, or other requirements contained in a Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation issued by the District, the notice of protest shall be filed in writing within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after the first advertisement of the Request for Qualifications, Request for Proposals, Invitation to Bid, or Competitive Solicitation. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District’s intended decision. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

Except for those situations covered by subsection (1)(a) of this Rule, any firm or person who is affected adversely by a District’s ranking or intended award under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9 and desires to contest the District’s ranking or intended award, shall file with the District a written notice of protest within seventy-two (72) calendar hours (excluding Saturdays, Sundays, and state holidays) after receipt of the notice of the District’s ranking or intended award. A formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days (including Saturdays, Sundays, and state holidays) after the initial notice of protest was filed. For purposes of this Rule, wherever applicable, filing will be perfected and deemed to have occurred upon receipt by the District. Failure to file a notice of protest shall constitute a waiver of all rights to protest the District’s ranking or intended award. Failure to file a formal written protest shall constitute an abandonment of the protest proceedings and shall automatically terminate the protest proceedings.

If	(c)	If the requirement for the posting of a protest bond and the amount of the protest bond, which may be expressed by a percentage of the contract to be awarded or a set amount, is disclosed in the District’s competitive solicitation documents for a particular purchase under Rules 3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.8, or 3.9, the Board may require

any person who files a notice of protest tomust post athe protest bond in the. The amount equal to 1% of the anticipated contract amount that is the subject of the protest bond shall be determined by District staff after consultation with the Board and within the limits, if any, imposed by Florida law. In the event the protest is successful, the protest  bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the District’s costs, expenses, and attorney’s fees associated with hearing and defending the protest. In the event the protest is settled by mutual agreement of the parties, the protest bond shall be distributed as agreed to by the District and protestor.

The District does not accept documents filed by electronic mail or facsimile transmission. Filings are only accepted during normal business hours.

Contract Execution. Upon receipt of a notice of protest which has been timely filed, the District shall not execute the contract under protest until the subject of the protest is resolved. However, if the District sets forth in writing particular facts and circumstances showing that delay incident to protest proceedings will jeopardize the funding for the project, will materially increase the cost of the project, or will create an immediate and serious danger to the public health, safety, or welfare, the contract may be executed.

Informal Proceeding. If the Board determines a protest does not involve a disputed issue of material fact, the Board may, but is not obligated to, schedule an informal proceeding to consider the protest. Such informal proceeding shall be at a time and place determined by the Board. Notice of such proceeding shall be  sent via facsimile, United States Mail, or hand delivery to the protestor and any substantially affected persons or parties not less than three (3) calendar days prior to such informal proceeding. Within thirty (30) calendar days following the informal proceeding, the Board shall issue a written decision setting forth the factual, legal, and policy grounds for its decision.

Formal Proceeding. If the Board determines a protest involves disputed issues of material fact or if the Board elects not to use the informal proceeding process provided for in section (3) of this Rule, the District shall schedule a formal hearing to resolve the protest. The Chairperson shall designate any member of the Board (including the Chairperson), District Manager, District Counsel, or other person as a hearing officer to conduct the hearing. The hearing officer may:

Administer oaths and affirmations;

Rule upon offers of proof and receive relevant evidence;

Regulate the course of the hearing, including any pre-hearing matters;

Enter orders; and

Make or receive offers of settlement, stipulation, and adjustment.

The hearing officer shall, within thirty (30) days after the hearing or receipt of the hearing transcript, whichever is later, file a recommended order which shall include a caption, time and place of hearing, appearances entered at the hearing, statement of the issues, findings of fact and conclusions of law, separately stated, and a recommendation for final District action. The District shall  allow each party fifteen (15) days in which to submit written exceptions to the recommended order. The District shall issue a final order within sixty (60) days after the filing  of the recommended order.

Intervenors. Other substantially affected persons may join the proceedings as intervenors on appropriate terms which shall not unduly delay the proceedings.

Rejection of all Qualifications, Bids, Proposals, Replies and Responses after Receipt of Notice of Protest. If the Board determines there was a violation of law, defect, or an irregularity in the competitive solicitation process, the Bids, Proposals, Replies, and Responses are too high, or if the Board determines it is otherwise in the District’s best interest, the Board may reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew. If the Board decides to reject all qualifications, bids, proposals, replies, and responses and start the competitive solicitation process anew, any pending protests shall automatically terminate.

Settlement. Nothing herein shall preclude the settlement of any protest under this Rule at any time.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: § 190.033, Fla. Stat.

Rule 4.0	Effective Date.

These  Rules  shall be effective 	, 2018,20 , except that no election of  officers required by these Rules shall be required until after the next regular election for the Board.

Specific Authority: §§ 190.011(5), 190.011(15), Fla. Stat. Law Implemented: §§ 190.011(5), 190.011(15), Fla. Stat.

VILLAGES of WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Consideration of Resolution 2020-01, Setting Public Hearing for Revised Rules of Procedure

RESOLUTION 2020-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT TO DESIGNATE DATE, TIME AND PLACE OF PUBLIC HEARING AND AUTHORIZATION TO PUBLISH NOTICE OF SUCH HEARING FOR THE PURPOSE OF ADOPTING AMENDED AND RESTATED RULES OF PROCEDURE; AND PROVIDING AN EFFECTIVE DATE

WHEREAS, Villages of Westport Community Development District (the “District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Jacksonville, Florida; and

WHEREAS, the Board of Supervisors of the District (the “Board”) is authorized by Section 190.011(5), Florida Statutes, to adopt rules and orders pursuant to Chapter 120, Florida Statutes.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. A Public Hearing will be held to adopt the District’s Amended and Restated Rules	of	Procedure	on	 	,	2020,	at	 		 .m.,	at
 	.

SECTION 2.	The District Secretary is directed to publish notice of the hearing in accordance with Section 120.54, Florida Statutes.

SECTION 3. This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED this 	day of 	, 2020.

ATTEST:	VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairman, Board of Supervisors

VILLAGES of WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Consideration of Resolution 2020-02, Adopting An Internal Controls Policy Consistent	with Section 218.33

RESOLUTION 2020-02

A RESOLUTION BY THE BOARD OF SUPERVISORS OF THE VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT ADOPTING AN INTERNAL CONTROLS POLICY CONSISTENT WITH SECTION 218.33, FLORIDA STATUTES; PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Villages of Westport Community Development District (the “District”) is  a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within the City of Jacksonville, Florida; and

WHEREAS, consistent with Section 218.33, Florida Statutes, the District is statutorily required to establish and maintain internal controls designed to prevent and detect fraud, waste, and abuse as defined in Section 11.45(1), Florida Statutes; promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices; support economical and efficient operations; ensure reliability of financial records and reports; and safeguard assets; and

WHEREAS, to demonstrate compliance with Section 218.33, Florida Statutes, the District desires to adopt by resolution the Internal Controls Policy attached hereto as Exhibit A.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The attached Internal Controls Policy attached hereto as Exhibit A is hereby adopted pursuant to this Resolution.

SECTION 2. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect.

SECTION 3. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed.

PASSED AND ADOPTED THIS 	DAY OF 	, 2020.

ATTEST:	VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Secretary/Assistant Secretary	Chairman, Board of Supervisors

EXHIBIT “A”

VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT INTERNAL CONTROLS POLICY

Purpose.

The purpose of this internal controls policy is to establish and maintain internal controls for the Villages of Westport Community Development District.

Consistent with Section 218.33(3), Florida Statutes, the internal controls adopted herein are designed to:

Prevent and detect Fraud, Waste, and Abuse (as hereinafter defined).

Promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices.

Support economical and efficient operations.

Ensure reliability of financial records and reports.

Safeguard Assets (as hereinafter defined).

Definitions.

“Abuse” means behavior that is deficient or improper when compared with behavior that a prudent person would consider a reasonable and necessary operational practice given the facts and circumstances. The term includes the misuse of authority or position for personal gain.

“Assets” means District assets such as cash or other financial resources, supplies, inventories, equipment and other fixed assets, real property, intellectual property, or data.

“Auditor” means the independent auditor (and its employees) retained by the District to perform the annual audit required by state law.

“Board” means the Board of Supervisors for the District.

“District Management” means (i) the independent contractor (and its employees) retained by the District to provide professional district management services to the District and (ii) any other independent contractor (and its employees) separately retained by the District to provide amenity management services, provided said services include a responsibility to safeguard and protect Assets.

“Fraud” means obtaining something of value through willful misrepresentation, including, but not limited to, intentional misstatements or intentional omissions of amounts or disclosures in financial statements to deceive users of financial statements, theft of an entity’s assets, bribery, or the use of one’s position for personal enrichment through the deliberate misuse or misapplication of an organization’s resources.

“Internal Controls” means systems and procedures designed to prevent and detect fraud, waste, and abuse; promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices; support economical and efficient operations; ensure reliability of financial records and reports; and safeguard assets.

“Risk” means anything that could negatively impact the District’s ability to meet its goals and objectives. The term includes strategic, financial, regulatory, reputational, and operational risks.

“Waste” means the act of using or expending resources unreasonably, carelessly, extravagantly, or for no useful purpose.

Control Environment.

Ethical and Honest Behavior.

District Management is responsible for maintaining a work environment that promotes ethical and honest behavior on the part of all employees, contractors, vendors and others.

Managers at all levels must behave ethically and communicate to employees and others that they are expected to behave ethically.

Managers must demonstrate through words and actions that unethical behavior will not be tolerated.

Risk Assessment.

Risk Assessment. District Management is responsible for assessing Risk to the District. District Management’s Risk assessments shall include, but not be limited to:

Identifying potential hazards.

Evaluating the likelihood and extent of harm.

Identifying cost-justified precautions and implementing those precautions.

Control Activities.

Minimum Internal Controls. The District hereby establishes the following minimum Internal Controls to prevent and detect Fraud, Waste, and Abuse:

Preventive controls designed to forestall errors or irregularities and thereby avoid the cost of corrections. Preventive control activities shall include, but not be limited to, the following:

Identifying and segregating incompatible duties and/or implementing mitigating controls.

Performing accounting functions in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards.

Requiring proper authorizations to access and/or modify accounting software.

Implementing computerized accounting techniques (e.g. to help identify coding errors, avoid duplicate invoices, etc.).

Maintaining a schedule of the District’s material fixed Assets.

Maintaining physical control over the District’s material and vulnerable Assets (e.g. lock and key, computer passwords, network firewalls, etc.).

Retaining and restricting access to sensitive documents.

Performing regular electronic data backups.

Detective controls designed to measure the effectiveness of preventive controls and to detect errors or irregularities when they occur. Detective control activities shall include, but not be limited to, the following:

Preparing financial reports in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) standards.

Reviewing financial statements and investigating any material variances between budgeted expenses and actual expenses.

Establishing and implementing periodic reconciliations of bank, trust, and petty cash accounts.

Establishing an internal protocol for reporting and investigating known or suspected acts of Fraud, Waste, or Abuse.

Engaging in periodic physical inventory counts and comparisons with inventory records.

Monitoring all ACH (electronic) transactions and the sequencing of checks.

Implementation. District Management shall implement the minimum Internal Controls described herein. District Management may also implement additional Internal Controls that it deems advisable or appropriate for the District. The specific ways District Management implements these minimum Internal Controls shall be consistent with Generally Accepted Accounting Principles (GAAP) and otherwise conform to Governmental Accounting Standards Board (GASB) and American Institute of Certified Public Accountants (AICPA) standards and norms.

Information and Communication.

Information and Communication. District Management shall communicate to its employees (needing to know) information relevant to the Internal Controls, including but not limited to any changes to the Internal Controls and/or changes to laws, rules, contracts, grant agreements, and best practices.

Training. District Management shall regularly train its employees (needing the training) in connection with the Internal Controls described herein and promote and encourage compliance with applicable laws, rules, contracts, grant agreements, and best practices.

Monitoring Activities.

Internal Reviews. District Management shall internally review the District’s Internal Controls at least once per year. In connection with this internal review, District Management shall:

Review its operational processes.

Consider the potential risk of Fraud, Waste, or Abuse inherent in each process.

Identify the controls included in the process, or controls that could be included, that would result in a reduction in the inherent risk.

Assess whether there are Internal Controls that need to be improved or added to the process under consideration.

Implement new controls or improve existing controls that are determined to be the most efficient and effective for decreasing the risk of Fraud, Waste or Abuse.

Train its employees on implemented new controls or improvements to existing controls.

External Audits and Other Reviews. Audits and other reviews may be performed on various components of the District’s Internal Controls by the Auditor consistent with Government Auditing Standards (GAS). Audits may identify material deficiencies in the Internal Controls and make recommendations to improve them. District Management shall communicate and cooperate with the Board and the Auditor regarding the potential implementation of Auditor recommendations.

Specific Authority: §§ 190.011(5), 218.33(3), Florida Statutes
Effective date: 	, 2020

VILLAGES of WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Consideration of Resolution 2020-03, Approving a Preliminary Budget for Fiscal Year 2021 and Setting a Public Hearing Date [Suggested Date, July 10, 2020]Resolution 2020-05, Canvassing & Certifying the Election Results

RESOLUTION 2020-03

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGETS FOR FISCAL YEAR 2020/2021 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; ADDRESSING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors (“Board”) of the Villages of Westport Community Development District (“District”) prior to June 15, 2020, proposed budgets (“Proposed Budget”) for the fiscal year beginning October 1, 2020 and ending September 30, 2021 (“Fiscal Year 2020/2021”); and

WHEREAS, the Board has considered the Proposed Budget and desires to set the required public hearing thereon.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT:

PROPOSED BUDGET APPROVED. The Proposed Budget prepared by the District Manager for Fiscal Year 2020/2021 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said Proposed Budget.

SETTING A PUBLIC HEARING. A public hearing on said approved Proposed Budget is hereby declared and set for the following date, hour and location:

DATE:	 	, 2020

HOUR:	 	

LOCATION:	 	

TRANSMITTAL OF PROPOSED BUDGET TO LOCAL GENERAL PURPOSE GOVERNMENTS. The District Manager is hereby directed to submit a copy of the Proposed Budget to the City of Jacksonville and Duval County at least 60 days prior to the hearing set above.

POSTING OF PROPOSED BUDGET. In accordance with Section 189.016, Florida Statutes, the District’s Secretary is further directed to post the approved Proposed Budget on the District’s website at least two days before the budget hearing date as set forth in Section 2, and shall remain on the website for at least 45 days.

PUBLICATION OF NOTICE. Notice of this public hearing shall be published in the manner prescribed in Florida law.

SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof.

EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED THIS 	DAY OF APRIL, 2020.

ATTEST:	VILLAGES OF WESTPORT	
	COMMUNITY DEVELOPMENT	
	DISTRICT	
	
By: 		
Secretary	Its: 		

Exhibit A: FY 2020/2021 Proposed	
Budget	

Exhibit A
Villages of Westport Community Development District Proposed Fiscal Year 2021 Annual Operational & Maintenance Budget

Revenues
Assessments
Carry Forward Surplus Other Revenue Interest Income
Net Revenues

Expenditures
Public Official Insurance Trustee Fees Supervisor Fees
District Management Fees Field Management Engineering Fees Dissemination Agent Reamortization Schedule District Counsel Assessment Administration Audit Fees
Arbitrage Postage
Legal Advertising Website
Miscellaneous Charges Community Events Dues, Licenses & Fees Amenity - Water/Electric Amenity - Telephone Amenity - Insurance
Amenity - Dues & License Amenity - Irrigation Repair Amenity - Pool Maintenance Amenity - Access Control Amenity - Janitorial
Amenity - Pest Control Amenity - R&M Building Amenity - R&M Grounds Amenity - Security General Insurance
General Repairs & Maintenance Irrigation Repairs & Maintenance Lake Maintenance
Landscape Maintenance Landscape Improvements
Right of Way, Lake Bank Mowing Contingency-Hurricane Repairs
Operating & Maintenance Expenditures

Actual Through 2/29/20

$150,353.82	$177,571.18	$327,925.00	
0.00	0.00	0.00	
115.00	0.00	115.00	
53.91	0.00	53.91	
$150,522.73	$177,571.18	$328,093.91	

$2,962.00	$0.00	$2,962.00	
3,717.38	0.00	3,717.38	
200.00	600.00	800.00	
6,250.00	8,750.00	15,000.00	
12,800.00	14,400.00	27,200.00	
0.00	0.00	0.00	
1,250.00	3,750.00	5,000.00	
0.00	500.00	500.00	
724.50	4,275.50	5,000.00	
5,000.00	0.00	5,000.00	
500.00	4,000.00	4,500.00	
0.00	1,000.00	1,000.00	
37.51	50.00	87.51	
163.98	500.00	663.98	
500.00	1,900.00	2,400.00	
357.36	642.64	1,000.00	
0.00	2,000.00	2,000.00	
175.00	0.00	175.00	
5,111.67	14,400.00	19,511.67	
473.96	1,080.00	1,553.96	
3,754.00	0.00	3,754.00	
0.00	400.00	400.00	
2,597.78	500.00	3,097.78	
3,817.75	5,782.25	9,600.00	
0.00	1,700.00	1,700.00	
3,665.00	5,000.00	8,665.00	
0.00	1,200.00	1,200.00	
0.00	0.00	0.00	
0.00	2,000.00	2,000.00	
16,814.00	37,186.00	54,000.00	
3,605.00	0.00	3,605.00	
2,403.87	2,500.00	4,903.87	
0.00	2,000.00	2,000.00	
4,875.00	6,825.00	11,700.00	
13,652.73	28,926.00	42,578.73	
1,187.66	1,200.00	2,387.66	
0.00	0.00	0.00	
0.00	0.00	0.00	

$96,596.15

Anticipated Mar. - Sept.

$153,067.39

Anticipated FY 2020 Total

$249,663.54

Adopted FY	Proposed
2020   Budget	FY 2021 Budget

$327,925.00	$333,348.00
0.00	0.00
0.00	0.00
0.00	0.00

$327,925.00	$333,348.00

$3,300.00	$3,258.00
3,720.00	3,720.00
800.00	2,400.00
15,000.00	25,000.00
19,200.00	19,200.00
3,050.00	3,050.00
5,000.00	5,000.00
500.00	500.00
5,000.00	5,000.00
5,000.00	5,000.00
6,500.00	6,500.00
1,000.00	1,000.00
250.00	250.00
1,500.00	1,500.00
2,400.00	2,400.00
1,000.00	1,000.00
2,000.00	2,000.00
175.00	175.00
45,000.00	45,000.00
1,500.00	1,500.00
4,000.00	4,129.00
400.00	400.00
3,000.00	3,000.00
9,600.00	9,600.00
1,700.00	1,700.00
8,100.00	8,100.00
1,200.00	1,200.00
10,000.00	8,000.00
9,630.00	8,000.00
54,000.00	54,000.00
3,900.00	3,966.00
13,700.00	12,000.00
6,000.00	5,000.00
12,000.00	12,000.00
46,000.00	46,000.00
13,000.00	13,000.00
6,000.00	6,000.00
3,800.00	3,800.00

$327,925.00	$333,348.00

Units	1856
Current Year Proposed

$179.61
$194.17

Prior Year Adopted

$176.68
$191.01

VILLAGES of WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Consideration of Resolution 2020-05, Canvassing & Certifying the Election Results

RESOLUTION 2020-05

A RESOLUTION CANVASSING AND CERTIFYING THE RESULTS OF THE LANDOWNERS’	ELECTION	OF SUPERVISORS OF THE VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT HELD PURSUANT TO SECTION 190.006(2), FLORIDA STATUTES

WHEREAS, following proper publication of notice thereof, such landowners meeting was held November 1, 2018 at which the below recited persons were duly elected by virtue of the votes cast in their respective favor; and

WHEREAS, this Resolution canvasses the votes and declares and certifies the results of said election;

NOW, THEREFORE, BE IT RESOLVED BY THE LANDOWNERS AND BOARD OF SUPERVISORS OF THE VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT;

The following persons are found, certified, and declared to have been duly elected as Supervisors of and for the District, having been elected by the votes cast in their favor as shown, to with:

   M. Davis Haas	Votes 	920	

In accordance with said statute, and by virtue of the number of votes cast for the respective Supervisors, they are declared to have been elected for the following terms of office:

Four (4)
  M. Davis Haas	Year Term

Said terms of office shall commence immediately upon the adoption of this Resolution PASSED AND ADOPTED THIS 	DAY OF APRIL, 2020

Chairperson
VILLAGES OF WESTPORT COMMUNITY DEVELOPMENT DISTRICT

ATTEST:

Secretary

VILLAGES of WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Ratification of Payment Authorization 2019-51 – 2019-52

VILLAGES OF WESTPORT CDD

Payment Authorization 2020-51
2/10/2020
FY20
Item	Payee	Invoice#	General
No.	Fund

1	Advanced Security Specialist & Consulting LLC
Security January 2020	
0012020	
$ 4,491.00	
2	Duval Landscape Maintenance
Flower Change	
3847	
$	587.66	
December 2019	3948	$ 3,345.66	
3	Jacksonville Daily Record
Legal Advertising 01/03/20	
20-000340	
$	91.10	
4	JEA
Acct. 0230853498 12/26/19-01/28/20		
$	245.49	
Acct. 8245040569 12/26/19-01/28/20		$ 1,357.15	
5	Leland Management, Inc.
Management Fee: June 2019		
$ 1,600.00	
Management Fee: July 2019		$ 1,600.00	
Management Fee: August 2019		$ 1,600.00	
Management Fee: September 2019		$ 1,600.00	
Management Fee: October 2019		$ 1,600.00	
Management Fee: November 2019		$ 1,600.00	
Management Fee: December 2019		$ 1,600.00	
Management Fee: January 2020		$ 1,600.00	
6	PFM Group Consulting, LLC
District Management Fee: January 2020	
DM-01-2020-0077	
$ 1,250.00	
Website Fee: January 2020	DM-01-2020-0078	$	100.00	
Postage: November 2019	OE-EXP-00588	$	10.60	
7	Rick Arsenault
Pool Maintenance February 2020	
VOW120	
$	660.90	
8	Solitude Lake Management			
Lake & Pond Management December 2019	PI-A00330349	$	975.00	

TOTAL	$ 25,914.56

Secretary/ Assistant Secretary

INVOICE

Advanced Security Specialist & Consulting LLC License# B1900191
1106 Copper Creek Drive, Macclenny Florida 32063 Phone 904-483-1227
advancedsecurityspecialist@comcast.net

INVOICE# 0012020
Date: February 04, 2020

To	Villages of Westport
12051 Corporate Boulevard
Orlando Fl, 32817	

Consultant	
Job	
Shipping Metliod	
Shipping Terms	Delivery	Date	
Terms	
Due Date	
Advanced Security	Secu rity- I /
VOWP	
NIA	
NIA	
January 2020	Payable Upon Receipt	
Net 30	
Qty	Item#	Description	Unit Price	Discount	Line Total	
	Opt-1	Security/ Monitoring/ MMSFiles	$ 2166.00		$ 2166.00	
6	On site	January 1, 2020 On site security 6 hours	$	37.50		$	225.00	
			$	25.00		$ 150.00	
6	On site	January 3, 2020 On site security 6 hours				
6	On site	January 4, 2020 On site security 6 hours	$	25.00		$ 150.00	
6	On site	January 5, 2020 On site security 6 hours	$	25.00		$	150.00	
6	On site	January 10, 2020 On site security 6 hours	$	25.00		$ 150.00	
8	On site	January 11, 2020 On site security 8 hours	$	25.00		$	200.00	
6	On site	January 12, 2020 On site security 6 hours	$	25.00		$ 150.00	
6	On site	January 17, 2020 On site security 6 hours	$	25.00		$ 150.00	
6	On site	January 18, 2020 On site security 6 hours	$	25.00		$	150.00	
6	On site	January 19, 2020 On site security 6 hours	$	25.00		$ 150.00	
6	On site	January 20, 2020 On site security 6 hours	$	25.00		$ 150.00	
6	On site	January 24, 2020 On site security 6 hours	$	25.00		$ 150.00	
4	On site	January 25, 2020 On site security 4 hours	$	25.00		$ 100.00	
4	On site	January 26, 2020 On site security 4 hours	$	25.00		$ 100.00	
8	On site	January 31, 2020 On site security 8 hours	$	25.00		$	200.00	
6	On site	Interior, exterior facility and property check	S 150.00	S 150.00	N/C	
	Subtotal		$4,491.00	
	Total		$4,491.00	

Duval Landscape Maintenance 7011 Business Park Blvd N Jackson I , FL32256 www.duvallandscape.com

BILL TO

INVOICE

PROPERTY

Mike Veazey ICI Homes
14785 Old St Augustine Rd #3
Jacksonville, FL 32258

Villages of Westport 12282 Dewhurst Circle
Jacksonville,  FL 32218

RECEIVED NOV 2 5 2019	ri\11M'i,jujlj-	
E	_	$587.66	_
Plea	l c t orlio    d !eL-lQli yourp_a..y m e  nt    _	_	1  _	.
....

DESCRIPTION

#4062 - Flower Change out

Enhancement/Extra Services

Total	$587. 66	
Payments/Credits	($0.00)	
Balance Due	$587.66	

Duval Landscape Maintenance 7011 Business Park Blvd N Jacksonville, FL 32256 www.duvallandscape.com

BILL TO

INVOICE

PROPERTY

Mike Veazey
!Cl Homes
14785 Old St Augustine Rd #3
Jacksonville, FL 32258

Villages of Westport
i 2282 Dewhurst Circle Jacksonville, FL 32218

C  iut•l'hil•J1t·
1	$3,345.66

RECEIVED DEC o 2 2019
ENTERED	DEC 1 7 2019
Please detach top portion and return with your payment.

DESCRIPTION	TOTA

#939 - Villages of Westport POA and COO December 2019

General Services General Services General Services

$3,345.66

$0 .00
$0.00
$0.00

Total	$3,345.66	
Payments/Credits	($0.00)	
Balance Due	$3,345.66	

STATEMENT
February 3, 2020

Jacksonville Daily Record
A Division of
DAILY RECORD & OBSERVER, LLC
10 N. Newnan Street (32202)
P.O. Box 1769 Jacksonville, FL 32201
(904) 356-2466

LEGAL ADVERTISING

Attn: Accounting
Villages of Westport Community Development District 12051 CORPORATE BLVD.
ORLANDO  FL	32817

Balance Due:

All PAST DUE items are subject to finance charges of 1 1/2% per month.
Please remit immediately.

Serial Number	Case	Case#	Amount Due

Please note that your account is currently past due. If you have made a payment recently, we thank you. Daily Record & Observer, LLC appreciates your business.
For your convenience you may pay your invoice online at JaxDailyRecord.com/send-payment

20-00034D	Villages of Westport Community	AST DUE	$89.75	
		Finance Charge on PAST DUE Items:	$1.35	

Villages of Westport Community Development District Page 1	Payment Due Upon Receipt

Daily Rec0 cird

PROOF OF PUBLICATION

(Published daily except Saturday, Sunday and legal holidays) Jacksonville, Duval County, Florida

STATE OF FLORIDA,

S.S. COUNTY OF DUVAL,
Before the undersigned authority personally appeared Rhonda Fjsher. who on oath says that she is the Publisher's Representative of JACKSONVILLE DAILY RECORD, a daily (except Saturday, Sunday and legal holidays) newspaper published at Jacksonville, in Duval County, Florida; that the attached copy of advertisement, being a Notjce of Public Meeting
in the matter of Vjllgges of Westport Community
Development District
in the Court of Duval County Florida. was published in said newspaper in the issues of.!QaQ

Affiant further says that the said JACKSONVILLE DAILY RECORD is a newspaper at Jacksonville, in said Duval County, Florida, and that the said newspaper has heretofore been continuously published in said Duval County, Florida, each day (except Saturday, Sunday and legal holidays) and has been entered as periodicals matter at the post office in Jacksonville, in said Duval County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in said newspaper.
*This notice was placed on the newspaper's website and floridapublicnotices.com on the same day the notice appeared in the newspaper.

NOTICE 01'' PUBLIC MEETING
VILLAGES OF WESTPORT
COMMUNITY DEVELOPMENT DISTRICT

' \\' \' '

·

The Don rd of S11pe1visors of the Villagt-'s of We:-;LflOl'L Communily OevP.lopmeni Dislr i<:t l '' D i Htr icf' I wiJI hol1l its reg u lnr mcet in on Jnnunry   10,   2020.   at   12:00    pm at 14785 Old St Aug ust ine Ran t!, Ruite - .Jack,011v ille. FC. :l 22.'i8 A copy of th e ngernln for the meeting can be obtuinccl from the Dis t l'id Office  at   12051   Corporate   Bou­ l va nl , Orlandc,. FL :12817 01· hy phone nt <!07-; 2:1 -:)900 . A1lclition­ nlly, n copy of tht> ngondn, nlong  with .-1ny meeting mnte 1·ials ,wail­ 1lilP- in un electronic fo1•mal,  m;1y Ue obtai necl at
port.com
The  me e ting  ii:. opP-n  to  the public and will he condu cted in accordrrnce  with  t]H=!  pnwi:;;.ion  of Florida law. Theu1!  nw.y  he  oct:a­ sions  wheJ1 one o,   mur   Board Supervi    or ::;    01·   :;Laff   nwmhers will pa rl ici pa te Uy lelephon t:>, The meeting mny be  cuntinucd  in  prog­ ress without nddition.-tl notic e to a time. d:-ite , and location s ta ted on the    rncorrl    MP-E<t in gs   may   he  c.-rn­ celll""d from time to tim(• without mlvertiserl notk
An,\'   peJ'i:-on   rf:'rtui1 ing .-:ipecial
aceornmmlalions Lo pa1'(.ici11aLP ln Lhis   meeting   i    askP.d   Lo  advise
the  District  Ollire  at  <4071 n:l-
5900, at le ast 48 hours before the meeti.nb,l'S If you :.irt:' hearing or speech impaired, plea e. contact t.he Florida Relav Service hv dial­ ing 7-1-1, or l -800-955-8771. <TTYI
/ 1-800-9:ifi-8770 (Vokt>I, fm· i-1.icl in
contacting- t.h1.· Db trict Otlke
An;v   per son   who   decid es   to a ppeal any decis io n madP by the Board  with  re  pect  to  any  m.at .­ le r con:;itle1'e(l at lht:' 11w- e li ng ii; arlvi.serl  tlrnt U1e. Jlt:'l':-1.0  n  will  nP.e,cl H rci:ord of the procce<lings and that ai:cordingly , the  pN  on  may  n.cc,l to ensure that. R ve.r b:iti m re.cord of the  prnceed i ng.\'(  il'i  mad e, including the   t.PsLimony   and   P.vidl.:' tl t'e   upon
,vhich  the  appenl  is  h..t  e d.
Vivinn Cn rva U10
Distri ct MtHH\ger
,fon. :J	001 20-000:J, ID I

Rhonda Fisher

Sworn to and subscribed before me this 3rd day of January, 2020 A.O. by Rhonda Fisher who is personally known to me.

JANET MOHR
NotaryPublic ,S tatea rAor ida My Comm Expires 12/18/2020 tlommit&!(I" N GGSSm

Seal	Notary Public, State of Florida

INVOICE

Jacksonville Daily Record
A Division of
DAILY RECORD & OBSERVER, LLC
10 N. Newnan Street (32202)
P.O. Box 1769 Jacksonville, FL 32201
(904) 356-2466	 	Janua	3,2020	
Date

Attn: Accounting
Villages of Westport Community Development District 12051 CORPORATE BLVD.
ORLANDO	FL	32817

Payment Due Upon Receipt

Serial # 20-000340
Notice of Public Meeting

PO/File# 		 	$89.75
Amount Due

 	
Amount Paid
Villages of Westport Community Development District	 	$89.75
Payment Due

Case Number	 		 Publication Dates   1/3	

County

-Du-va-l

- - - - - - - -

Payment is due before the  Proof of Publication is released.

For your convenience, you may remit payment at
jaxdailyrecord.comlsend-payment.

Your notice can be found on the world wide web at www.jaxdailyrecord.com
TERMS: Net 30 days. Past due amounts will be charged a finance charge of 1.5% per month.

Preliminary Proof Of Legal Notice
(This is not a proof of publication.)

Please read copy of this advertisement and advise us of any necessary corrections before further publications.

NOTICE OF PUBLIC MEETING
VILLAGES OF WESTPORT
COMMUNITY DEVELOPMENT DISTRICT
The Board of Supervisor,5 of the Villages of \Vestport Community Development    District   i"Distl'ict"l
\vil1   hold   it     regular   meeting on
,January  10.  2020,  at   12:00   p Jn. at 14785 Old St Augustine Rood. Suite 3, Jacksonville. FL 32258. A copy of the ngendn for t.he meeting can be obtainE:"1.1 from the Diotricl OfficP- at 120!i1 Corporate  Bou­ Jevanl, Orl,rndo, 'L 32817 m· by phone at  407-723-5900 .  Adrlition­ ally, a copy of  the  agenda.  along with   any    meeting   material.._   avail­
nhle in an electronk format., mav be obtained at \\"WW \1 lll Q.w.,2mll" t·- t port.com .
The meeting is  open  to  the pub1ic and will be conducted in r-1ccorllance with lhe provision:; of FloriclR law. Then, may be flcca­ sions when one 01 ' more Board Supervisors  or   staff   members wal participate by telephone , The met:!ling may he continuec1 in prog­ ress without additional notice to a time,  date,  and  location  stated  on t.he rec ord. I\rle t,jngs may he l."an­ cellt:'d from time to time without nd,1ertised   notic(•_
Any person requiring 1:-peci..1I nccommodatiorn-; to participate in this  meeting  is   asked   to   advh;e the District Office nt 1407 1 7 3- 5900, at least 48 hours before the meetings If _vou nre hearing or speech  impairecl,   ple:.u!e   contacl the  Florida  Relay  ervice  by  dial­ ing 7-1-1, or 1-800-955-8771 ITfYI
/ 1-800-9.35-8770 (Voicel, for nitl in contacting the Oh,itrid OnicP
Any per::;on  who  decides  to appeal any decision made by the Board  with  respect  to  any  mat­ ter considered at the meeting is a£lvise£1 that tht' per;,ion will neecl a record of the proceedings and that ncconli.ngly. the person may need to en.sure that a ve1·b:::ttim recol'Cl of the proceedings i:.,; made, including the tc8timony and evidence upon which the nppeal is baoed
Vivian Cal'vn lho Di trict l\Jmrnger
.Jan. :J	00 (20-000:J4D\

Account Balance	Ste p 3/3

Thank you for your payment.
We have sent a confirmation email to glasgowj@pfm.com.
If your service has been disconnected and you have paid the required amount, a reconnect order will be issued automatically.

Account: 0230853498
Your payment has been scheduled.Scheduled payments may take up to one business day to process.Your balance will not reflect the payment until the first business day after the scheduled payment date.

Confirmation No. Payment Selection Payment Amount Bank Account Posting Date

10876747020720
Account Balance
$245.49
City National Bank
02/20/2020

Total: $245.49

Total Amount Paid:
$245.49

JE,'\ .

21 West Church Street, Jacksonville, FL 32202-3139
Phone: 904.665.6000 • Fax: 904.665.7990• lnternet: jea.com	Page 1 of 3
Customer Name: VILLAGES OF WESTPORT COMMUNITY

Account#:0230853498
Cycle: 04	Bill Date: 01/29/20
Electric .......................................................$	176.68
Irrigation ....................................................	68.81
(A complete breakdown of charges can be found on the following pages.)
Total New Charges: ............................	$	245.49

U Please pay $245.49 by 02/20/20 to avoid 1.5% late payment fee and service disconnections.
II Change your light bulbs to LEDs.
Energy Star commercial dishwashers are 10 percent more water-efficient than standard models.

0
0
0
0
0
0
0
0
li

0
0
0
0
w
i"ii'

co

00
0,._
"N'
0
!2
0

A late payment fee will be assessed for unpaid balance.

Previous Balance
$242.18	Payment(s) Received
-$242.18	Balance Before New Charges
$0.00	New Charges
$245.49	Please Pay
$245.49	

WE APPRECIATE YOUR BUSINESS

PLEASE DETACH AND RETURN PAYMENT STUB BELOW WITH TOTAL DUE IN ENVELOPE PROVIDED.

Additional information on reverse side. ...._,

Neighbor and/or$  

Fund. I will notify JEA when I no longer wish to contribute.

               □ Add $

for the Prosperity Scholarship

correction and fill in on reverse side.

to my monthly bill: $  

for Neighbor to

□ Check here for telephone/mail address

Acct#: 0230853498	BIii Date: 01/29/20	Please pay by 02/20/20 to avoid 1.5% Late Payment Fee.	
Previous Balance
$242.18	Payment{s) Received
-$242.18	Balance Before New Charges
$0.00	New Charges
$245.49	Please Pay	TOTAL AMOUNT PAID
$245.49	I	

•

#	0000117	1 10010000
111111111111111 I'' 11 II111I•,11, I11111hI,I11111111111 11,I11111 111

.

11 7 1 MB 0A36
.		VILLAGES OF WESTPORT COMMUNITY 12051 CORPORATE BLVD
ORLANDO FL 32817-1450

I•I111111•Ih1,1' I"'I'I1111 •hII,hh'II'I11111,1111, IiI•,I,,I,I
*'" JEA **
PO BOX 45047
JACKSONVILLE FL 32232-5047

72000230853498000000000004000024549010100000000400011

BILLING AND PAYMENT OPTIONS

Page 2 of 3

JU, off ers a number of convenient billing and payment op tions . You can pay on line, by pt10!le, by 111 ail . in per son or autom ati cally using your llank acc ount. Ami you can go pilperless by recc1 i vi11g your !Jill hy emaii. whicll is easy for you ,:1nd good for the environment.
eBill: ncc eive, view, and pay your bill online. JEA fJbiil is one of our most convenien t ways to receive, view anr.1pay your bill.
MyBudget: Wit11 MyBucfget. your bill is tl ase cl  on  a rolling 12-month average .  n1is prevents drastic  chrn 1gc s  in  your bill month to  month, even  in til e col ,ck s t or hottest months when yo11 use m o I e.
Au-to-Pay: OuI· A11iornatic Bill Payment service,   ms1I rl,s your JEA bill is paic,1  1ut  orm 1ti c:, tlly.  You still receive n l)ill, but Auto1r1c1tic  Uill l)ay ded11cts tile amount you owe from yllur banh account 011 your due date. Unce set up, you don't tiave to clo ,1 H1i11g.
Pa:v Online: Wilen yoll p,:1y your JE:A l)ill on jea.com.yo11r payment is crectited to 11our account irn111ediately. It is free  to  pc1\1 using your  cliecl1i11g  or savings account. P,iy by cJebit or credit cHrd- conve 11i enc:(1 fees chargeci lly card µayn1ent vendor: Pay111eI1ts up to $50 0: $2.20, .$G0 0 .0 1 -- $1 ,0 0 0:
$4.40, $1.000 .01 . - $10,000: $9.95.
Pay Thrm,gh Your Bank: Use your h,mtl's bill fli:lyer system to pay JEA el ectronic a lly. F'rovide yow JEA account information to your bank and enter the date anr1 amount to pay each montt1.
Pay by Phone: Call 665-6000 to pay yoUI JEA bill using our automated pilone sys tem  24  hours a uay. Your  paym  ent  will be c n-idited to  your nccoLmt i1111n e cli atelv.
It is  fr ee to  pay using your checl,iI1g 01' s a vi11 g s c1cc tw nt.  Pay by debit or c1· edit     car ct - coIwe 11ienc    e fees chai"f1ecJ l)y card pc1yrnent   vemior: Payments up to
$500: $2..'.!.0. $500.01-$1,000: $4.40, $:l.000.01 - $1.0,000: $9.95.
Pay by Mall: Plem,e write youI· accouI1t. number on your ct1eck or 1T1one1, orr1er. Please inclucle ttie pc1yme11t stub with your pc1 vment and mail to
1).0. [3ox 4 fi 04 7, Jacl1sonville. Fi_ 32232-!':i04 7. Mc1ke chech.; payable to JEA.
Pay in Peri;on: JEA payments me accepted at the JEA Downtown Customer C:enter, Winn-Dixie stores, Ouval County Tax Collector offices anci over
140 JEA authorized payment-only locations Fin cl locr1tions E1t JEA.corn/poymentlocalions.Be sure to take a cony of you r JEA bil! wtwn you go. The JEJ Downtown Customer Center, 113 W. Church Street, is open 7:30 a.m.-- 5:30    p.m . Monday through Friday tixcept holidays. Closed Saturday. When you provide a check as payment , you autt1orize us either to use infor1m1tio11 from youI check to Inal<e a one-time electronic fund t1a11 ,, fer
froni your account or to process the payme11t as a cht-!ck transaction.
Request mt Extension: We understand that someti1 nes    things happen and you ne ed a litthi more time to pay your l>ill. You can  apply for an extension online atjea.con1. Also, residential customers can call 665-6000; cornrnercial customers rnn call 66!:i 6 250. Our -elf-;,erv,i syst E!rn will let you l1I>o  w if  you qualify and !.(ive you  a new due date.
Need Help PayingVoUI' Bill? United Way maintains a computerizecl c1atabase  of  programs tl1at  rr1ay be  able to  assist yo11 in  paying your  utility  bill. f'or assistonrn with your utility bill, dial 2-1 -1 cir 632-0600.

STATEMENT INFORMATION
APPLI CA TION AND CONTRACT FOR SERVICE- Custom ers may rovlew terms and conditions of service and policies on jea.cnm, or may call, write or e-mall JE/\ to roqnost 11 coµy. Roql\.fe !;t  fng  of ut ility  service nnd .I EA's ai;:ceptan e to provide utility service, including the rendering of 11 biH, con sti tut es a binding cont ractual agrnenumtbetween JEA mid the customer, includ ing each finnnclall yre spon1,i ble person or entity as defl ne rt by app licable State, Cit y and Utility regulations and polic ies, whothe r or not servi co is listed In that lndi virl ual's n am e.
Ploaso review your billing !.tatome nt. Should yo u su spect a billIng or iiaymAnt error, plonse noti fy us Immediately ,tt 665 ..6 0 0 0. Commercial
cu,;1to mu r can c II us at 66 5-62 50. You have 90 days from t hestatement dot to reques t a JEA re view for correct ion <>r cred it .
Cu5tomer Charge is a fixed monthly cliarge to maintain an account for a c1Is tomer, including llletering. billing ancl i:lr:count arjministration.
Energy Charge pays for the cost of Hie electric infrastructure, contribution to t11e City of Jacksonville ancJ to generate anct cteiiver ttie electricity you usti, excli1ding ttie cost of fuel.
Fuel Cost is  determined by the  Ac1justable  f'uel R;;ite,  wl1ict1 rnay go up  or  down based on the  cost of ·fuels .JEA  uses to generate electricity. A portion of the fut"I charge is exempt Frorn tt1e Pul)lic Ser ice Tax.
Water/Sewer Service Availability Charge is ,J fixed 11101 ;thly charge ttiat covers a portion of the water/sewer infrastructure and the cost to rm1intai11 an ,.1ccount for a customer, including rneterh 1g . billing and account adm inistration .
Conservation Charge applies only it you use 1110 1 e  tlmn 2.750, ! Wh during a billing period. If tt1is occurs , you will !le chnr geci an  additio11al $.01
per l<Wh ov er 2,750 kWh to encourage conservation. Average home usage is :1,000 k'v\/h per month.

Environmental Charge provides funding for enviro nlll ental and regulatory programs.
Water Consumption/Sewer Usage Tiers il l e bcJsed on the amo11nt of water yo11 use. Typical household usage is 6 kg,ils or lf'iss.
Fees anti Taxes are governrnen t tmnsfers paici to city or state governments.
kgal: 1,000 gallons
cf: Cubic 1oot of water which equals 7.48 g1:1ll ons of water

kWh: Kilowatt-hour is a measure of electric 21I energy. One kWh is tt1e equivalent of using 1,000 watts for one hour. For example, if you use ,:1 100 watt light bulb for  720  hours (i e. for  30  cla\1.s straigl1t), vou will have used 72  liWl1.
ADDRESS CORRECTION

Account#	Tel:

Address:

City:	State:	Zip Code:

E-mail:

JE,'\ .

21 West Church Street, Jacksonville, FL 32202-3139
Phone: 904.665.6000 • Fax: 904.665.7990 • lnternet:jea.com	Page 3 of 3
Customer Name: VILLAGES OF WESTPORT COMMUNITY	Account#:0230853498
Cycle: 04	Bill Dale: 01/29/20

 	

Billing Rate: General Service
Service Address: 12060 BRADDOCK RD
Service Period: 12/27/19 - 01/28/20	Reading Date: 01/28/2020
Service Point: Commercial - Electric

15000

11250

7500

Meter	Days	Current	Reading	Meter

Number	Billed  Readin	T  e    Constant	Consum lion

 	735 KWH

3750

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan
2019	2020

Water tens Gal

Electric Kwh

Basic Monthly Charge	$	9.25	
Energy Charge ($0.06447 per kWh)	47.39	
Fuel Cost	23.89	
Environmental Charge	0.46	
City of Jacksonville Franchise Fee	2.43	
Gross Receipts Tax	2.14	
TDTAL CURRENT ELECTRIC CHARGES	$	85.56	
$20.13 of Fuel Cost is Tax Exempt		
		
Billing Rate: Commercial Irrigation Service		
Service Address: 12060 BRADDOCK RD		

 	■	■	

 	. r n o	Lnst Monlh	TlllaM onlh	

TOIQIKwh 11'""1

1,530

1,066

1, 524

Service Period: 12/26/19- 01/27/20	Reading Date: 01/27/2020 Service Point: Irrigation 1 - Commercial

 lolal Gallons used	58000	

1,000	

Meter	Days	Current	Reading Number	BIiied  Readin		T e

Meter
Size

Consumption
l  cu fl c  7A8  I

66481279	32	32009	Regular
Basic Monthly Charge	11/2	1000 GAL
$	63.00	
Tier 1 Consumption (1-14 kgal @ $3.44)	3.44	
Environmental Charge	0.37	
City of Jacksonville Franchise Fee	2.00	
TDTAL CURRENT IRRIGATION CHARGES	$	68.81	

Billing Rate: General Service		
Service Address: 12424 GADLEY CIR		

Service Period: 12/27/19 - 01/28/20	Reading Date: 01/28/2020 Service Point: Irrigation 1 - Electric
Meter	Days	Current	Reading	Meter
Number	BIiied  Readin		T   e	Constant	Consum lion 24072169		32	1029	Regular		1		789 KWH
Basic Monthly Charge	$	9.25	
Energy Charge ($0.06447 per kWh)	50.87	
Fuel Cost	25.64	
Environmental Charge	0.49	
City of Jacksonville Franchise Fee	2.59	
Gross Receipts Tax	2.28	
TOTAL CURRENT ELECTRIC CHARGES	$	91.12	
$21.61 of Fuel Cost is Tax Exempt		

Account Balance	0-0----0 St e p 3/3

Thank you for your payment.
We have sent a confirmation email to glasgowj@pfm.com.
If your service has been disconnected and you have paid the required amount, a reconnect order will be issued automatically.

Account: 8245040569
Your payment has been scheduled.Scheduled payments may take up to one business day to process.Your balance will not reflect the payment until the first business day after the scheduled payment date.

Confirmation No. Payment Selection Payment Amount Bank Account Posting Date

10876810020720
Account Balance
$1 ,357.15
City National Bank
02/20/2020

Total: $1,357.15

Total Amount Paid :
$1,357.15

JE,'\ .

21 West Church Street, Jacksonville, FL 32202-3139
Phone: 904.665.6000 • Fax: 904.665.7990• Internet: jea.com

Page 1 of4

ffl

Customer Name: VILLAGES OF WESTPORT CDD

0

8

0

0
0
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0
0
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en
0
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(X)

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0

Account#:8245040569
Cycle: 04	Bill Date: 01/29/20
Electric ........................................................ $	612.04
Irrigation ...................................................	542.32
Sewer ..........................................................	93.96
Water ..........................................................	108.83
(A completebreakdown of charges can be found on the following pages.)
Total New Charges: ...........................	$	1,357.15

U Please pay $1,357.15 by 02/20/20 to avoid 1.5% late payment fee and service disconnections.
II Change your light bulbs to LEDs.
C:,Energy Star commercial dishwashers are 10 percent more water-efficient than standard models.

A late payment fee will be assessed for unpaid balance.

Previous Balance
$1,415.19	Payment(s) ReGelved
-$1,415.19	Balance Before New Charges
$0.00	New Charges
$1,357.15	Please Pay
$1,357.15	

WE  APPRECIATE
YOUR  BUSINESS

PLEASE DETACH AND RETURN PAYMENT STUB BELOW WITH TOTAL DUE IN ENVELOPE PROVIDED.

Additional information on reverse side	,

Neighbor and/or$_ _	for the Prosperity Scholarship Fund. I will notify JEA when I no longer wish to contribute.

             □ Add $_ _ to my monthly bill: $

for Neighbor to

□

Check here for telephone/mail address

correction and fill in on reverse side.

Acct#: 8245040569	BIii Date: 01/29/20	Please pay by 02/20/20 lo avoid 1.5% Lale Payment Fee .	
Previous Balance
$1,415.19	Payment(s) Received
-$1,415.19	Balance Before New Charges
$0.00	New Charges	Please Pay
$1,357.15	I	$1,357.15	TOTAL AMOUNT PAID	

#	0000 11 6	I=l00l0000

116 1 MB 0.436
VILLAGES OF WESTPORT CDD ATTN : BEVERLY RANCHUREJEE 12051 CORPORATE BLVD
ORLANDO FL 32817-1450

II  I 1111111Ih1111 1M11l1111 1h111 h I1 111 1111111 11111 1 II  I 1111ii ii
** JEA **
PO BOX 45047
JACKSONVILLE FL 32232-5047

92008245040569000000000004000135715010100000000400014

BIi.LiNG AND PAYMENT OPTIONS

Page 2 of 4

JEii otreri; a nu111ber of convenil'nt billing and p,1yment option ,. You can pay online, by [Jho11e, by 111ail, in person or autornatic,;1ily using your trnnk account.
/\nd you ca11 go paperless IJy re c:e i vi11g your !Jill by en1ail, wli ich is easy for yo11 and good for tile environment.
eBIII: Receive. view, and pay your bill online. JEA et:iil 1s one of our most convenient ways to rec eive, view ancl  pEJ y \'Ollf  bill.
MyBm1get  : With MyBudget, your bill is basefi on,i rnlling :I 2-rnrmtli 3 Veragl, . This prevents drastic changes i11 you r bill month to nwnth, evei1 in
tile co ld es t or t1ottest mnntl1s when you use l!lorn.
Auto-Pa  y: Our  Automatic Bill Payment seivice ensuH,s your JEf\ bill is paicJ auto1T1atically.  You still receive a bill, l:11.1t Autornaiic Bill Pny deducts the mnount yo,1 owe frnin your bank account 011 your due dute. Onc:t; set 11p, you clon't trnve to do a 111ing.
Pay Online: When you pay your JEA bill on jea.com, your pay1110nt is creclited to your 3ccount immediately. It is free to pEly usmg your ct1ocking or s;:,vings account. P;:iy by debit or credit card --conveni ence fees r.harged by carcJ payrnent ve11dor: f'ayrnents up to $500 : $2.20, $500.01--$.1,000:
$4.40, $1,000.01 - $10,000: $9.9b.
Pay Through Your Bank: Use your banl<'s bill paye r system to pay JEA electronic,.111'1, Provic1e your JEA account infonnation to your hanh and enter the date ,rnd amount to pay each 111onth.
Pay by Phone : Cc111665-6000 to pay your JEA l.Jill using our automated phone system 24 hours a day . Your payment will be crnditecl to ymir account imm ediate ly.
It i!; free to pay usi111 your checking or s21vings accou nt. Pay by L1ebit or crecJit carci-convenience1ees cilarged by card payment vendor: Payments up to
$500: $2.20, $500.01-$1,000: $4.40, $'.1,000.01.-$1.0,000: $9.9 Ei.
Pay by Mali: Please write your account number on your chech or money orcle:r. f'lea" e inclucle the payment st11b witll your payment and mail to
f'.0. Box /l i04 7, Jacl sonville, FL 32 23 2 504 7. Mal1e dwells payable to .!EA.
Pay in Person: JEA payn1ents are acceptecl ,it tl;e JEA Downtown Cui;to rner Center. Winn-Dixie stores, Duval County rax Collector offices rnKi ove1
JEA auH1orized r ayment -only location s. FincJ locat ions at JEA.c orn/ payrnent loc:ations. Be sure to t2.1l,e l'l copy of your JEA bill wlH,n you go. The JEA Downtown Customer Center, 43 W. Cltul'ch Street, is open 7:30 a.m.-5:30 p.m. Monday through Friday except holld,ilys. Closed Saturday .
When you provide a check as paym ent. you autl 1orize us elthe1 to use inform ation from your chech to rnal\e a one-time electro nic funcl tran :3f er frorn your account or to process the payment as a ct1ed, tnrnsat:tion .
Request an Extension: We understand that somet in1es things happen am1 you need a little more time to pay your bill. Ynu can .-ipply for an extension onlinP. citjea.com. Also, residential customers can call 665  6000; commercial customers can call 665 - 6250	. Our selk;erve system will let you 11110w if yo u <7ualify anrJ give you a new clue cJate.
Need Help Paying Your Bill? United Way mainta ins  21 computerized datab<lse of programs that 111ay lie   alile to,c1 ; sist you in payi;1g yow  utiii ty bill. For assistunce with your utility t1ill, dial 2-1 -:1 or 637.-0600.
STATEMENT INFOFtMATION
AP PLI CATION  AND CONTRACT FOR SERVICE  C1mtumers mny revio w terms nml cnndltlon s of service  11n d pollcle!> on  jaa . c om. o,r  nn  y call, write 1>r e-mail JEA to roquest II co,iy. Requesting 11f utlllty sorvlco ano JEA's occe 11ta nce  to  provid e ullllty servicu, lncluding t h11 remlo •l ng of a blll , c o ru;tltll tc a lllncllng contractual ag1ccmo11t between JEA and the cn!>tomer, in<:l 11dlng e11 ch flnnnc:lall y responsi ble pnrson o, ntity ,is defined by applicable Stat e, City and Utility regulations and policies, whether or not service is listed in that indivi dual' s name .

eo

Ptaase review your bill fng sta t om ont. Should you uspect a billl ng or payment err-,,. ploasa noti fy us Immediately ot 6 65- 6 0 0 0. Commercial customor   can c  II us  at  66 S•62 50.  You hava	days from t he stat mont 1lnta to reques t a JEA re view for correction or credit _
Customer Charge is a fixed monthly Gl'rnrge to maintain an account for a customer, including metering. billing and r1cco1mt cHl rninist 1·rJti on.
Energy Charge rmys for the cost of the electric infrastructure, contribution to the City of Jacl sonville and lo generate ancl  deliver tile electricity you use. excluding the cost of fuel.
Fuel Cost  is determined by the  Acijustat)le  hwl   Rate,  wl1ich may go up or l1own based on the  cost of f11els JEA uses 1.o generate electricity. A p orti on of the fuel charge is exempt from tile Public Service Tax.
Water/Sewer Service Availability Charge is a -rixe,1 monthly charge t11at covers a portion of the water/sewer infr ast ructure anc1 tt1e cost to maintain an account for a customer, including rnetenng, billing and account administrntion.
Conservation Charge applies only if you use more than 2,750   kWh durin g a billing period. If this occurs, you will be charged  an c1dditional $ _OJ per kWl1 over 2,75 0 l,Wl1 to encourage conservation . .L\veragH horne usage is 1,000 kWh per month.
Environmental Charge provitles funding for envir onmental and regulatory progrnms.
Water Consumption/Sewer Usage Tiers me b,1set1 on the amount of water you use. TypicrJI 11ousehold usage is 6 l<gals 01· less.
Fees anrl Taxes are government trnnsfers paicl to city or state governments.
kt{al: l.000 gallons
cf: Cubic root of water which equals 7.48 gallons of water
kWh: Kilow,1tt-t1our is a measure of electrical energy. One l<Wt1 is the eq11ivalent of using 1,000 watts for one hour . For example. if you use ,1 100
watt lif{t1t IJul b for 720 hours (i.e. for 30 days straigli t), you will h<1ve usec1 72 l<Wh.
ADDRESS CORRECTION

Account#	Tel: ,

Address:

City:

E-mail:

State:	Zip Code:

.JE,'\.

21 West Church Street, Jacksonville, FL 32202-3139
Phone: 904.665.6000• Fax: 904.665.7990 • lnternet: jea.com	Page 3 of 4
Customer Name: VILLAGES OF WESTPORT CDD	Account#: 8245040569 Cycle: 04	Bill Date: 01/29/20

Billing Rate: General Service
Service Address: 6714 SANDLE DR
Service Period: 12/27/19- 01/28/20	Reading Date: 01/28/2020
Service Point: Commercial - Electric

Billing Rate: Commercial Water Service Service Address: 6714 SANDLE DR
Service Period: 12/26/19 - 01/27/20	Reading Dale: 01/27/2020
Service Point: Commercial - Water/Sewer

Meter	Days	Current	Reading Number	Billed  Readin		T e

Meter
   Constant	Consum tion

Meter Number

Days	Current Billed Reading

Reading Type

Meter Size

Consumption
(1  cu fl-   7.48 gall

 	4334 KWH	77680745	32	1549	Regular	6000 GAL

Basic Monthly Charge
Energy Charge ($0.06447 per kWh)

0

0

0	Fuel Cost

0

0

0	Environmental Charge
0

$	9.25
279.41
140.86
2.69

Basic Monthly Charge Water Consumption Charge Environmental Charge
City of Jacksonville Franchise Fee

$	31.50
8.94
2.22
1.28

0	City of JacksonviIIe Franchise Fee

N

I	Gross Receipts Tax

12.97
11.41

TOTAL CURRENT WATER CHARGES	$

43.94

(D	 	

;;	TOTAL CURRENT ELECTRIC CHARGES

0

0

00

0	$118.71 of Fuel Cost is Tax Exempt
a,
;;

'"°'

N

"'
(D

$

_,_.... -"--.-:.aa. --

<;"'  /.:, \-

456.59

 
Billing Rate: General Service
Service Address: 6794 SANDLE DR APT LS01
Service Period: 12/27/19 - 01/28/20	Reading Date: 01/28/2020

0r--. ITT N
;;
0
0

Billing Rate: Commercial Irrigation Service
Service Address: 6714 SANDLE DR
Service Period: 12/26/19- 01/27/20	Reading Date: 01/27/2020 Service Point: Irrigation 1 - Commercial

Service Point: Commercial - Electric
Meter	Days	Current	Reading	Meter

Basic Monthly Charge	$	9.25	
Energy Charge ($0.06447 per kWh)	91.10	
Fuel Cost	45.92	
Environmental Charge	0.88	
City of Jacksonville Franchise Fee	4.41	
Gross Receipts Tax	3.89	
TOTAL CURRENT ELECTRIC CHARGES	$	155.45	
$38.70 of Fuel Cost is Tax Exempt		

Billing Rate: Commercial Water Service		
Service Address: 6794 SANDLE DR APT LS01		

Number	Billed  Readin		T   e	Constant	Consum lion 20337172		32	22110	Regular			1413 KWH

Meter Number

Days	Current Billed Reading

Reading Type

Meter Size

Consumption
(1  cu fl.-  7A8 gall

20337172	32	14.98	Regular	14.98 KW

76679032	32	9147	Regular	2	100000 GAL	
Basic Monthly Charge	$	100.80	
Tier 1 Consumption (1-14 kgal @ $3.44)	48.17	
Tier 2 Consumption (> 14 kgal @ $3.96)	340.55	
Environmental Charge	37.00	
City of Jacksonville Franchise Fee	15.80	
TOTAL CURRENT IRRIGATION CHARGES	$	542.32	

< i '-!i' •) }.. ; , : ; \ :': : ;
Billing Rate: Commercial Sewer Service
Service Address: 6714 SANDLE DR
Service Period: 12/26/19- 01/27/20	Reading Date: 01/27/2020
Service Point: Commercial - Water/Sewer

Service Period: 12/26/19 - 01/27/20	Reading Date: 01/27/2020
Service Point: Commercial - Water

Meter	Days	Current	Reading	Meter Number	Billed  Reading		Type		Size

Consumption	Meter	Days	Current	Reading	Meter	Consumption

Number	Billed	Readin	T e	Slze	1 cu • U 8 al	
70588991	32	1822	Regular	11/2	0 GAL	

(1 cult-7.-16gal}

77680745	32	1549	Regular	1	6000 GAL

Basic Monthly Charge Sewer Usage Charge Environmental Charge
City of Jacksonville Franchise Fee

$	52.88	Basic Monthly Charge	$	63.00
36.12	City of Jacksonville Franchise Fee	1.89
2.22	TOTAL CURRENT WATER CHARGES	$	64.89
2.74

TOTAL CURRENT SEWER CHARGES	$

93.96

21 We!,t Church Street, Jacksonville, FL 32202-3139
Phone; 904.665.6000 • Fax: 904.665.7990 • Internet: jea.com

Page 4 of 4

FE
I(;,;-

Customer Name: VILLAGES OF WESTPORT COD	Account#:8245040569
Cycle: 04	Bill Date: 01/29/ 0

40000

30000

20000

10000

8	Jan Feb Mar Apr Jun Jun Jul Aug Sep Ocl Nov Oec Jan

 	■	

8	2019	2020

0

g	Water tens Gal
li

Electric Kwh

N
co	Tolal Kl'lh used

yaarago
5,530

Ll!lll on 1
S.956

lh Monlh
S,747

vmaoo o·_L 
179

0
0
0
0
"a,'

'°

i<l
:g
I'­
'N°
0
0
0

Tola!Gallons used	20000	121000	106000	3312	

DATE:  2/05/20 TIME: 11:38 AM	Leland Management, Inc.	Page:1

FINANCIAL TRANSACTIONS - 02/05/20

1 VILLAGES OF WESTPORT VILLAGES OF WESTPORT COD Unit ID: 249
START DATE: 06/01/19	PREPAID BAL:	0.00

DATE
060319	PAYMTAMT	CHECK# DEP OT
APPLY CHARGES	CODE
A1	N/A	DESCRIPTION
MANAGEMENT FEE	AMOUNT
1600.00	BALANCE
1600.00	
073119		APPLY CHARGES	A1		MANAGEMENT FEE	1600.00	3200.00	
082419		APPLY CHARGES	A1		MANAGEMENT FEE	1600.00	4800.00	
090919		APPLY CHARGES	A1		MANAGEMENT FEE	1600.00	6400.00	
102519		APPLY CHARGES	A1		MANAGEMENT FEE	1600.00	8000.00	
110619		APPLY CHARGES	A1		MANAGEMENT FEE	1600.00	9600.00	
121819		APPLY CHARGES	A1		MANAGEMENT FEE	1600.00	11200.00	
012920		APPLY CHARGES	A1		MANAGEMENT FEE	1600.00	12800.00	

Leland Management, Inc. 6972 Lake Gloria Blvd Orlando FL 32809-3200
407-447-9955

Statement of Account as of 06/04/19

Re: 1 VILLAGES OF WESTPORT

Account#: Lot # :

249
JAX-24

VILLAGES OF WESTPORT COD C/O FISHKIND & ASSOCIATES 12501 CORPORATE BLVD
ORLANDO FL 32817

Bill Period:	Jun 2019 Assmts Payment Due: 06/30/19

Amount Due:	$1,600.00

Date	Description	Charges	Credits	Balance	
06/02/19

06/03/19	Balance Forward MANAGEMENT FEE	

1,600.00		$0.00	
	New Balance -	$1,600.00	

[ Messages

Make Checks Payable to: Leland Management, Inc.

Re: 1 VILLAGES OF WESTPORT
VILLAGES OF WESTPORT COD C/0 FISHKIND & ASSOCIATES

Account # : Lot#:

249
JAX-24

12501 CORPORATE BLVD
ORLANDO FL 32817

Leland Management, Inc. 6972 Lake Gloria Blvd Orlando FL 32809-3200

Bill Period:	Jun 2019 Assmts
Payment Due: 06/30/19
Amount Due:	$1,600.00

23

892070000000000000000249110000088648199900001600001

Leland Management, Inc. 6972 Lake Gloria Blvd Orlando FL 32809-3200
407-447-9955

Statement of Account as of 07/31/19

Re: 1 VILLAGES OF WESTPORT

Account#: Lot# :

249
JAX-24

VILLAGES OF WESTPORT CDD C/O FISHKIND & ASSOCIATES 12501 CORPORATE BLVD
ORLANDO FL 32817

Bill Period:	Jul 2019 Mgmt Fees Payment Due: 07/31/19

Amount Due:	$3,200.00

Date	Description	Charges	Credits	Balance	
07/30/19

07/31/19	Balance Forward MANAGEMENT FEE	

1,600.00		$1,600.00	
	New Balance  -	$3,200.00	

[ Messages

Make Checks Payable to: Leland Management, Inc.

Re: 1 VILLAGES OF WESTPORT
VILLAGES OF WESTPORT CDD C/O FISHKIND & ASSOCIATES

Account#: Lot# :

249
JAX-24

12501 CORPORATE BLVD	Bill Period:	Jul 2019 Mgmt Fees

Leland Management, Inc. 6972 Lake Gloria Blvd Orlando FL 32809-3200
407-447-9955

Statement of Account as of 08/25/19

Re: 1 VILLAGES OF WESTPORT

Account#: Lot# :

249
JAX-24

VILLAGES OF WESTPORT CDD C/O FISHKIND & ASSOCIATES 12501 CORPORATE BLVD
ORLANDO FL 32817

Bill Period:	Aug 2019 Assmts Payment Due: 08/31/19

Amount Due:	$4,800.00

Date	Description	Charges	Credits	Balance	
08/22/19

08/24/19	Balance Forward MANAGEMENT FEE	

1,600.00		$3,200.00	
	New Balance  -	$4,800.00	

[ Messages

Make Checks Payable to: Leland Management, Inc .

Re: 1 VILLAGES OF WESTPORT
VILLAGES OF WESTPORT COD C/0 FISHKIND & ASSOCIATES

Account # : Lot#:

249
JAX-24

12501 CORPORATE BLVD	Bill Period:	Aug 2019 Assmts

Leland Management, Inc. 6972 Lake Gloria Blvd Orlando FL 32809-3200
407-447-9955

Statement of Account as of 09/10/19

Re: 1 VILLAGES OF WESTPORT

Account # : Lot#:

249
JAX-24

VILLAGES OF WESTPORT CDD C/O FISHKIND & ASSOCIATES 12501 CORPORATE BLVD	• ORLANDO FL 32817

Bill Period:	Sep 2019 Assmts Payment Due: 09/15/19

Amount Due:	$6,400.00

Date	Description	Charges	Credits	Balance	
09/08/19

09/09/19	Balance Forward MANAGEMENT FEE	

1,600.00		$4,800.00	
	New Balance  -	$6,400.00	

[ Messages

Make Checks Payable to: Leland Management, Inc .

Re: 1 VILLAGES OF WESTPORT
VILLAGES OF WESTPORT CDD C/O FISHKIND & ASSOCIATES

Account # : Lot#:

249
JAX-24

12501 CORPORATE BLVD

Bill Period:	Sep 2019 Assmts

Leland Management, Inc. 6972 Lake Gloria Blvd Orlando FL 32809-3200
407-447-9955

Statement of Account as of 10/26/19

Re: 1 VILLAGES OF WESTPORT

Account#: Lot#:

249
JAX-24

VILLAGES OF WESTPORT CDD C/O FISHKIND & ASSOCIATES 12501 CORPORATE BLVD
ORLANDO FL 32817

Bill Period:	Oct 2019 Assmts Payment Due: 10/31/19

Amount Due:	$8,000.00

Date	Description	Charges	Credits	Balance	
10/24/19

10/25/19	Balance Forward MANAGEMENT FEE	

1,600.00		$6,400.00	
	New Balance -	$8,000.00	

[ Messages

Make Checks Payable to: Leland Management, Inc.

Re: 1 VILLAGES OF WESTPORT
VILLAGES OF WESTPORT COD C/0 FISHKIND & ASSOCIATES

Account # : Lot#:

249
JAX-24

12501 CORPORATE BLVD	Bill Period:	Oct 2019 Assmts

Leland Management, Inc. 6972 Lake Gloria Blvd Orlando FL 32809-3200
407-447-9955

Statement of Account as of 11/07/19

Re: 1 VILLAGES OF WESTPORT

Account#: Lot# :

249
JAX-24

VILLAGES OF WESTPORT COD C/O FISHKIND & ASSOCIATES 12501 CORPORATE BLVD
ORLANDO FL 32817

Bill Period:	Nov 2019 Assmts Payment Due: 11/20/19

Amount Due:	$9,600.00

Date	Description	Charges	Credits	Balance	
11/05/19

11/06/19	Balance Forward MANAGEMENT FEE	

1,600.00		$8,000.00	
	New Balance  -	$9,600.00	

[ Messages

Make Checks Payable to: Leland Management, Inc.

Re: 1 VILLAGES OF WESTPORT
VILLAGES OF WESTPORT CDD C/O FISHKIND & ASSOCIATES

Account # : Lot#:

249
JAX-24

12501 CORPORATE BLVD
ORLANDO FL 32817

Leland Management, Inc. 6972 Lake Gloria Blvd Orlando FL 32809-3200

Bill Period:	Nov 2019 Assmts
Payment Due: 11/20/19
Amount Due:	$9,600.00

23

892□7□□□□□□□□□□□□□□□□24911□□□□□8 8648199□9□□□96□□□□9

Leland Management, Inc. 6972 Lake Gloria Blvd Orlando FL 32809-3200
407-447-9955

Statement of Account as of 12/20/19

Re: 1 VILLAGES OF WESTPORT

Account # : Lot # :

249
JAX-24

VILLAGES OF WESTPORT COD C/O FISHKIND & ASSOCIATES 12501 CORPORATE BLVD
ORLANDO FL 32817

Bill Period:	Dec 2019 Payment Due: 12/31/19

Amount Due:	$11,200.00

Date	Description	Charges	Credits	Balance	
12/17/19

12/18/19	Balance Forward MANAGEMENT FEE	

1,600.00		$9,600.00	
	New Balance  -	$11,200.00	

[ Messages

Make Checks Payable to: Leland Management, Inc.

Re : 1 VILLAGES OF WESTPORT
VILLAGES OF WESTPORT CDD C/O FISHKIND & ASSOCIATES 12501 CORPORATE BLVD

Account # :	249
Lot#:	JAX-24
Bill Period:	Dec 2019

Leland Management, Inc. 6972 Lake Gloria Blvd Orlando FL 32809-3200
407-447-9955

Re: 1 VILLAGES OF WESTPORT

Statement of Account as of 01/29/20
Account#: Lot # :

249
JAX-24

VILLAGES OF WESTPORT CDD C/O FISHKIND & ASSOCIATES 12501 CORPORATE BLVD
ORLANDO FL 32817

Bill Period:	Mgmt Fees - Jan 2020 Payment Due: 01/31/20
Amount Due:	$12,800.00

Date	Description	Charges	Credits	Balance	
01/26/20

01/29/20	Balance Forward MANAGEMENT FEE	

1,600.00		$11,200.00	
	New Balance  -	$12,800.00	

[ Messages

Make Checks Payable to: Leland Management, Inc.

Re: 1 VILLAGES OF WESTPORT
VILLAGES OF WESTPORT COD C/O FISHKIND & ASSOCIATES

Account # : Lot#:

249
JAX-24

12501 CORPORATE BLVD

Bill Period:	Mgmt Fees - Jan 20:

pfm
Bill To:

!Villages of Westport COD
c/o PFM Group Consulting District Accounting Department
12051 Corporate Blvd
Orlando, FL 32817 United States of America

Date	Invoice Number
January 30, 2020	DM-01-2020-0077
Payment Terms	Due Date
Upon Receipt	January 30, 2020

Company Address:
1735 Market Street 43rd Floor
Philadelphia, PA 19103
+1 (215) 567-6100
Federal Tax ID: 81-1642478

a

RE:	District Management Fee: January 2020

Total Amount Due

$1,250.00

1	of

Date	Invoice Number	
January 30, 2020	DM-01-2020-0078	
Payment Terms	Due Date	
Upon Receipt	January 30, 2020	

Company Address:			

pfm

Bill To:

Villages of Westport COD
c/o PFM Group Consulting District Accounting Department
12051 Corporate Blvd
Orlando, FL 32817
United States of America	

RE:	Website Fee - January 2020

Total Amount Due

1735 Market Street 43rd Floor
Philadelphia, PA 19103
+1 (215) 567-6100
Federal Tax ID:81-1642478

1	of

pfm

Bill To:

Villages of Westport COD
c/o PFM Group Consulting District Accounting Department
12051 Corporate Blvd
Orlando, FL 32817
United States of America	

RE:	November 2019 Postage - $10.60

Total Amount Due

Date	Invoice Number
January 22, 2020	OE-EXP-00588
Payment Terms	Due Date
Upon Receipt	January 22, 2020

Company Address:

1735 Market Street 43rd Floor Philadelphia, PA 19103
+1 (215) 567-6100

Federal Tax ID: 81-1642478

of

pitneybowes

Account Summary Report
Date Range: November 1, 2019 to November 30, 2019
Meter Group: All Meters
Meter lW00 - 1376538 OLD at ORLANDO, FL
Meter 4W00 - 0347354 at ORLANDO, FL	
Meter Details

OIUA NOO, FL

1WOO • 031735'1

034735'1

24978-170

MotecNltrie	Sedol Numbgr PbP mount Wumbcr

ORLANDO, FL

;1w oo • 1376538 OLD , 1376538

' 24978470

l

Acx:o' unt

SubA<:a>unt

Account Summary

Villages cl IV"-"l)Oet COD	11 ,	$10.600

                                  $10,600

COMMERCIAL	•	RESIDENTIAL	•	WATER FEATURES

Villages of Westport CDD c/o District Manager
12051 Corporate Boulevard
Orlando, FL 32817

BILL TO

Invoice	TERMS	INVOICE#	DATE	
	
Due on receipt	
VOWI20	
1/25/2020	
QUANTITY	DESCRIPTION	RATE	AMOUNT	
1
5
l 30	February Monthly Commercial Pool Maintenance Agreement Sulfuric Acid, per gallon
Stenner Chemical Feed Pump Replacement Tubing, Size l 1/4" OD Tubing for Stenner Feed Pumps, per foot	600.00
4.98
19.50
0.55	600.00
24.90
19.50
16.50	

I	Total	I I ,

_	ss_s_o_.9_o  	,

STATE CERTIFIED  CPC 043148

3653 Regent Boulevard, Suite 503 ........ Jacksonville, FL 32224 --	904-997-6679	904-997-6680 Fax	904-710-SWIM Cell

 L t TUDt
L A K E	M A N A G E M E N T

Voice: (888) 480-5253 Fax: (888) 358-0088

Invoice Number: Invoice Date:

PROPERTY:

INVOICE
PI-A00330349 12/01/19

Villages/Westpo rt-Cdd

SOLD TO:   Villages/Westport-Cdd
C/O Fishkind & Assoc 12051 Corporate Blvd.
Orlando, FL 32817

CUSTOMER ID
8794
Sales Rep ID
Katie Cabanillas

CUSTOMER PO	Payment Terms
Net 30
Shipment Method	Ship Date	Due Date
12/31/19

Qty	Item / Description

Lake & Pond Management Services SVR48906 12/01/19 -12/31/19
Lake & Pond Management Services

UOM	Unit Price	Extension

975.00	975.00

PLEASE REMIT PAYMENT TO:

1320 Brookwood Drive, Suite H Little Rock, AR 72202

Subtotal Sales Tax Total Invoice
Payment Received
TOTAL

975.00
0.00
975.00
0.00
975.00

www.solitudelakemanagement.com	www.aeratorsaquatics4lakesnponds.com

VILLAGES OF WESTPORT CDD

Payment Authorization 2020-52
2/14/2020
FY20
Item	Payee	Invoice#	General
No.			Fund	

1	
Comcast Business			
	Acct. 8495 74 120 2518167; 02/11/20-03/10/20		$	119.69	
2	Hopping Green & Sams			
	General Counsel thru 12/31/19	112588	$	405.50	
3	PFM Group Consulting, LLC			
	Postage: December 2019	OE-EXP-00645	$	5.00	
4	Solitude Lake Management			
	Lake & Pond Management January 2020
Lake & Pond Management February 2020	PI-A00344637
PI-A00357861	$	975.00
$	975.00	

TOTAL	$ 2,480.19

Secretary/Assistant Secretary

VILLAGES OF WESTPORT CDD

Payment Authorization 2020-52	
2/14/2020					
				FY20	
Item	Payee	Invoice #	General	
No.				Fund	

1	
Comcast Business				
	Acct. 8495 74 120 2518167; 02/11/20-03/10/20	--	$	119.69	
2	Hopping Green & Sams				
	General Counsel thru 12/31/19	112588	$	405.50	
3	PFM Group Consulting, LLC				
	Postage: December 2019	OE-EXP-00645	$	5.00	
4	Solitude Lake Management				
	Lake & Pond Management January 2020	PI-A00344637	$	975.00	
	Lake & Pond Management February 2020	PI-A00357861	$	975.00	

		TOTAL	$	2,480.19	

Secretary/Assistant Secretary		
Chairperson			

Payment Confirmation #7610617961
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Account Details		

Service Address	
Account Number	
6713 SANDLE DR	8495741202518167	
JACKSONVILLE , FL 32219		

Payment Details		
Checkin g Account Number	Payment Amount	
*******43	$119.69	
Routin g N umber	Payment Submitted On	
*********	February 26, 2020	
Billing Address		
12051 CORPORATE BLVD		
ORLANDO, FL 328171450		

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COMCAST
BUSINESS	I

Account Number 8495 74120 2518167

Billing Date
Feb 07, 2020	I

Services From	I	Page Feb 11,  2020 to Mar 10, 2020		1 of 3

Hello,
Thanks for choosing Comcast Business.

Your  bill  at a glance	◄-
For 6713 SANDLE DR, JACKSONVILLE, FL, 32219-0000

Previous balance		$119.69	
Payment - thank you	Jan 28	-$119.69	
Balance forward		$0.00	
Regular monthly charges	
Page 3	
$118.40	
Taxes, fees and other charges	Page3	$1.29	
New charges		$119.69	

Amount due Feb 28, 2020	$119.69

Need help?
Visit xfinlty.com/customersupport or see page 2 for other ways to contact us.

Detach the bottom portion of this bill and enclose with your payment

Your bill explained
This page gives you a quick summary of your monthly bill. A detailed breakdown of your charges begins on page 3.
Any payments received or account activity after Feb  07, 2020 will show up on your next bill. View your most up-to-date account balance at business.comcast.com/ myaccount.

Please write your account number on your check or money order

Do not include correspondence with payment
COMCAST
BUSINESS
NW 16TH ST
POMPANO BEACH FL 33060-5250
96330310 NO RP 07 20200207 NNNNNNNY 0000859 0005

VILLAGES WEST PORT
ATTN BEVERLV RANCHUREJEE 12051 CORPORATE BLVD ORLANDO, FL32817-1450

Account number Payment due
Please pay

Amount enclosed

8495 74120 2518167
Feb 28, 2020
$119.69
$

Make checks payable to Comcast Do not send cash

11l'I 111111111111I I•1 111iii11111111•1111hI1111'h11 II   I•11111111 1		Send payment to COMCAST POBOX71211
CHARLOTTE NC 28272-1211
1• 111• 11111••1111111 11I 1111'111111M 11111111111111111111111111I,

849574120251816700119693

I

Account Number
8495 74 120 2518167

Billing Date
Feb 07, 2020	I

Services From	I	Page Feb 11,  2020 to Mar  10, 2020		2 of 3

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COMCAST

Account Number

Billing Date

Services From	I	Page

BUSINESS	I

8495 74 120 2518167	I Feb 07, 2020	I

Feb 11, 2020 to Mar 10, 2020	3 of 3

What's included?
Internet: Fast, reliable internet on our Gig­ speed network
Visit business.comcast.com/myaccount for more details

Regular monthly charges	$118.40	◄-

Comcast Business services
Deluxe 25 Business Internet	

$99.95	$99.95	

Equipment & services
Equipment Fee Internet	

$18.45	
$18.45	

Taxes, fees and other charges		$1.29	
Taxes & government fees

Sales Tax	

$1.29	$1.29	

mm N() RP 07 ?0?00?07 NNNNNNNY OOnrl ll fi OOOfi

Hopping Green & Sams
Attorneys and Counselors

119 S. Monroe Street, Ste. 300
P.O. Box 6526 Tallahassee, FL 32314
850.222.7500
================================= STATEMENT =================================
January 31, 2020
Villages of Westport CDD	Bill Number	112588	
PFM Group Consulting, LLC	Billed through	12/31/2019	
c/o Jason Venning
12051 Corporate Blvd.
Orlando, FL 32817			

General Counsel			
VWCDD	00001	WSH	

FOR PROFESSIONAL SERVICES RENDERED
12/04/19	KSB	Review ongoing issues.

0.40 hrs

12/05/19	WSH

12/16/19	WSH

12/16/19	KFJ

12/27/19	WSH

Review FAQ sheet; confer with Veazey regarding status.

Review correspondence and confer with Veazey regarding towing.

Prepare rulemaking resolution and notices for towing rule; confer with Haber. Review proposed agenda.

0.40 hrs

0.20 hrs

0.70 hrs

0.20 hrs

Total fees for this matter	$405.50

MAUER SUMMARY

Jusevitch, Karen F.- Paralegal		0.70 hrs	125 /hr	$87.50	
Buchanan, Katie S.		0.40 hrs	245 /hr	$98.00	
Haber, Wesley S.		0.80 hrs	275 /hr	$220.00	
	TOTAL FEES			$405.50	

TOTAL CHARGES FOR THIS MATTER	$405.50

BILLING SUMMARY

Jusevitch, Karen F.- Paralegal		0.70	hrs	125	/hr	$87.50	
Buchanan, Katie S.		0.40	hrs	245	/hr	$98.00	
Haber, Wesley S.		0.80	hrs	275	/hr	$220.00	
	TOTAL FEES					$405.50	

TOTAL CHARGES FOR THIS BILL	$405.50

Please include the bill number on vour check.

pfm

Date February 3, 2020 Payment Terms
Upon Receipt

Invoice Number
OE-EXP-00645
Due Date
February 3, 2020

BIii To:

!Villages of Westport CDD
clo PFM Group Consulting District Accounting Department
12051 Corporate Blvd
Orlando, FL 32817

RE:	December 2019 Postage - $5.00

Total Amount Due

Company Address:	
1735 Market Street 43rd Floor Philadelphia, PA 19103
+1 (215) 567-6100

Federal Tax ID: 81-1642478

1	of

Account Summary Report
Dato Ran90: Oocomber 1, 2019 10 Occ ombor 31 , 2019
Meter Group: All Meters
Meter 1WOO · 1376538 OLD at ORLANDO,FL
 Meter 1WOO • 031735  at ORLANDO, FL	
Meter D.etails

ORUINOO, fl
OlllANOO, f l

034735                                   l WOO • t376SJ8 OLO l 376538

l49?8470
2'o97B470

Account Summary

VW!a<jes o(  We<lpOrt coo

      if§	unt	Pieces	I
10

Total Cha rged	l
SS.000

Gro.nd Total	$5. 000

s	E

INVOICE
Invoice Number:	PI-A00344637

l/\KL   M/1..t, ACiLMENT	Invoice Date:

Voice: (888) 480-5253   Fax: (888) 358-0088	PROPERTY:

01/01/20

Villages/Westpo rt-Cdd

SOLD TO: Villages/Westport-Cdd
C/O Fishkind & Assoc 12051 Corporate Blvd.
Orlando, FL 32817

CUSTOMER ID
8794

CUSTOMER PO	Payment Terms
Net 30

Sales Rep ID
Katie Cabanillas

Shipment Method	Ship Date

Due Date
01/31/20

Qty	Item I Description
Lake & Pond Management Services SVR48906

UOM	Unit Price

Extension

1	01/01/20 - 01/31/20
Lake & Pond Management Services

975.00	975.00

RECEIVED FEB 1 1 2020

PLEASE REMIT PAYMENT TO:

1320 Brookwood Drive, Suite H Little Rock, AR 72202

Subtotal	975.00

Sales Tax	0.00	
Total Invoice	975.00	
Payment Received	0.00	
TOTAL	975.00	

www.solitudelakemanagement.com	www.aeratorsaquatics41akesnponds.com

ITUDE	INVOICE

LAI	E	MANAGEMENT
Voic e : (888) 480-LAKE • Fa x: (888) 358-0088

Invoice Number:	PI-A00357861
Invoice Date:	02101120

SOLD TO:

Villages/Westport-Cdd C/O Fishkind & Assoc
12051 Corporate Blvd.

PRO PERTY :

Villages/Westpo rt-Cdd

Orlando, FL 32817

		 Customer PO Shipping Method

RECEIVED FEB 1 0 2020

Ship Date	Dld t 02W8J

Item
Qty	Description
1

Lake & Pond Management Services SVR48906 02/01/20 - 02/29/20
Lake & Pond Management Services

Unit Price

975.00

Extension

975.00

PLEASE REMIT PAYMEN T TO :

SOLitude Lake Management, LLC 1320 Brookwood Drive, Suite H Little Rock,AR 72202

Subtotal Sales Tax Total Invoice
Payment Received

TOTAL

975.00
0.00
975.00
0.00

975.00

www.solitudelakemanagement.com	www.a e ra t o rsa q u a t ic s4la ke sn p o n d s .c o m

VILLAGES of WESTPORT COMMUNITY DEVELOPMENT DISTRICT

Review of District Financial Statements

Villages of Westport CDD
Statement of Activities (YTD) (Columnar, By SubType Landscape) As of 3/31/2020

Revenues	General Fund	
On-Roll Assessments	$94,110.69	
Off-Roll Assessments	58,127.72	
Other Income & Other Financing Sources On-Roll Assessments
Off-Roll Assessments
Inter-Fund Group Transfers In Inter-Fund Transfers In	135.00	
Total Revenues	$152,373.41	

Expenses		

Supervisor Fees	
$200.00	
Public Official Insurance	2,962.00	
Trustee Services	3,717.38	
District Management	7,500.00	
Field Management	14,400.00	
Dissemination Agent	1,250.00	
District Counsel	724.50	
Assessment Administration	5,000.00	
Audit	500.00	
Postage & Shipping	37.51	
Legal Advertising	163.98	
Web Site Maintenance	600.00	
Dues, Licenses, and Fees	175.00	
Amenity - Electric	8,359.23	
Amenity - Telephone	713.34	
Amenity - Irrigation Repairs	2,597.78	
Amenity - Pool Maintenance	4,818.65	
Amenity - Janitorial	3,665.00	
Amenity - Security	20,730.00	
General Insurance	3,605.00	
Property & Casualty	3,754.00	
General Repair & Maintenance	6,608.87	
Lake Maintenance	4,875.00	
Landscaping Maintenance & Material	13,652.73	
Landscape Improvements	1,187.66	
Miscellaneous
Interest Payments - A1 bond	357.36	
Total Expenses	$112,154.99	

Debt Service
Fund	Construction
Fund	Long Term Debt
Group	Total	

$549,733.48 161,798.68
(7,335.87)

$704,196.29	

$7,335.87
$7,335.87	

$0.00	
$94,110.69 58,127.72
135.00
549,733.48
161,798.68
(7,335.87)
7,335.87
$863,905.57	

$308,827.50
$308,827.50	

$0.00	

$0.00	
$200.00 2,962.00
3,717.38
7,500.00
14,400.00
1,250.00
724.50
5,000.00
500.00
37.51
163.98
600.00
175.00
8,359.23
713.34
2,597.78
4,818.65
3,665.00
20,730.00
3,605.00
3,754.00
6,608.87
4,875.00
13,652.73
1,187.66
357.36
308,827.50
$420,982.49	

Villages of Westport CDD
Statement of Activities (YTD) (Columnar, By SubType Landscape) As of 3/31/2020

Other Revenues (Expenses) & Gains (Losses)

Interest Income Interest Income Interest Income
Total Other Revenues (Expenses) & Gains (Losses)	General Fund

$60.76

$60.76		Debt Service
Fund

$9,325.56

$9,325.56		Construction
Fund

$2,384.66

$2,384.66		Long Term Debt
Group

$0.00		Total

$60.76 9,325.56
2,384.66
$11,770.98	

Change In Net Assets	
$40,279.18		
$404,694.35		
$9,720.53		
$0.00		
$454,694.06	

Net Assets At Beginning Of Year	
$120,830.13		
$1,069,396.41		
$251,350.50		
$0.00		
$1,441,577.04	

Net Assets At End Of Year	

$161,109.31		

$1,474,090.76		

$261,071.03		

$0.00		

$1,896,271.10	

Villages of Westport CDD
Statement of Financial Position As of 3/31/2020

Current Assets

Construction

Long Term Debt Group		Total	

$0.00		

$179,182.40
5,007.31
233,809.68
418,201.52
11,008.50
750,137.25
709,907.51
3,037.50
52,196.82
208,874.21
$2,571,362.70	

$1,463,082.26 9,391,917.74
$10,855,000.00		
$1,463,082.26 9,391,917.74
$10,855,000.00	
$10,855,000.00		$13,426,362.70	

$0.00		

$12,071.90 11,008.50
233,809.68
418,201.52
$675,091.60	

Fund

General Checking Account - CNB		
State Board of Administration		
Assessments Receivable		
Assessments Receivable		
Due From Other Funds		
Debt Service Reserve A1 Bond		
Revenue A1 Bond		
Prepayment A1 Bond		
Acquisition/Construction A1 Bond			$52,196.82	
Deferred Cost A1 Bond			208,874.21	
Total Current Assets			$261,071.03	

 	 

General Fund	Debt Service
Fund	

Assets		

$179,182.40		
5,007.31		
233,809.68		
	$418,201.52	
	11,008.50	
	750,137.25	
	709,907.51	
	3,037.50	
$417,999.39	$1,892,292.28	

Investments
Amount Available in Debt Service Funds Amount To Be Provided
Total Investments

Total Assets

Current Liabilities Accounts Payable Due To Other Funds Deferred Revenue Deferred Revenue
Total Current Liabilities

$0.00

 	
$417,999.39	$1,892,292.28

Liabilities and Net Assets

$12,071.90	
11,008.50	
233,809.68	
$418,201.52	
$256,890.08		$418,201.52	

$0.00

$261,071.03

$0.00

Villages of Westport CDD
Statement of Financial Position As of 3/31/2020

Long Term Liabilities
Revenue Bonds Payable LongTerm Total Long Term Liabilities

Total Liabilities

Net Assets

General Fund

$256,890.08

Debt Service
Fund

$0.00

$418,201.52

Construction
Fund

$0.00

$0.00

Long Term Debt Group

$10,855,000.00

$10,855,000.00

$10,855,000.00

Total

$10,855,000.00

$10,855,000.00

$11,530,091.60

Fund Balance - Unreserved	($4,844.00)								($4,844.00)	
Net Assets, Unrestricted	129,263.55								129,263.55	
Net Assets - General Government	(3,589.42)								(3,589.42)	
Current Year Net Assets - General Government	40,279.18								40,279.18	
Net Assets, Unrestricted			$1,069,396.41						1,069,396.41	
Current Year Net Assets, Unrestricted			404,694.35						404,694.35	
Net Assets, Unrestricted					($797,404.12)				(797,404.12)	
Net Assets, Unrestricted					1,048,754.62				1,048,754.62	
Current Year Net Assets, Unrestricted					9,720.53				9,720.53	
Total Net Assets	$161,109.31		$1,474,090.76		$261,071.03		$0.00		$1,896,271.10	
										
Total Liabilities and Net Assets	$417,999.39		$1,892,292.28		$261,071.03		$10,855,000.00		$13,426,362.70	

Villages of Westport CDD
Budget to Actual
For the period through 03/31/20	

Year To Date	
	Actual			Budget			Variance	Adopted FY 2020 Budget	

Revenues											
Assessments	$	152,238.41		$	163,962.50		$	(11,724.09)	$ 327,925.00	
Other Revenue	135.00			-			135.00	-	
Net Revenues	$	152,373.41		$	163,962.50		$	(11,589.09)	$ 327,925.00	
General & Administrative Expenses											
Public Official Insurance	$	2,962.00		$	1,650.00		$	1,312.00	$	3,300.00	
Supervisor Fees	200.00		400.00			(200.00)	800.00	
Trustee Services	3,717.38		1,860.00			1,857.38	3,720.00	
District Management	7,500.00		7,500.00			-	15,000.00	
Field Management	14,400.00		9,600.00			4,800.00	19,200.00	
Engineering	-		1,525.00			(1,525.00)	3,050.00	
Dissemination Agent	1,250.00		2,500.00			(1,250.00)	5,000.00	
Reamortization Schedule	-		250.00			(250.00)	500.00	
District Counsel	724.50		2,500.00			(1,775.50)	5,000.00	
Assessment Administration	5,000.00		2,500.00			2,500.00	5,000.00	
Audit	500.00		3,250.00			(2,750.00)	6,500.00	
Arbitrage Calculation	-		500.00			(500.00)	1,000.00	
Postage & Shipping	37.51		125.00			(87.49)	250.00	
Legal Advertising	163.98		750.00			(586.02)	1,500.00	
Miscellaneous	357.36		500.00			(142.64)	1,000.00	
Community Events	-		1,000.00			(1,000.00)	2,000.00	
Web Site Maintenance	600.00		1,200.00			(600.00)	2,400.00	
Dues, Licenses, and Fees	175.00		87.50			87.50	175.00	
Amenity - Water/Electric	8,359.23		22,500.00			(14,140.77)	45,000.00	
Amenity - Telephone	713.34		750.00			(36.66)	1,500.00	
Amenity - Insurance	3,754.00		2,000.00			1,754.00	4,000.00	
Amenity - Dues & License	-		200.00			(200.00)	400.00	
Amenity - Irrigation Repairs	2,597.78		1,500.00			1,097.78	3,000.00	
Amenity - Pool Maintenance	4,818.65		4,800.00			18.65	9,600.00	
Amenity - Access Control	-		850.00			(850.00)	1,700.00	
Amenity - Janitorial	3,665.00		4,050.00			(385.00)	8,100.00	
Amenity - Pest Control	-		600.00			(600.00)	1,200.00	
Amenity - R&M Building	-		5,000.00			(5,000.00)	10,000.00	
Amenity - R&M Grounds	-		4,815.00			(4,815.00)	9,630.00	
Amenity - Security	20,730.00		27,000.00			(6,270.00)	54,000.00	
General Insurance	3,605.00		1,950.00			1,655.00	3,900.00	
General Repair & Maintenance	6,608.87		6,850.00			(241.13)	13,700.00	
Irrigation	-		3,000.00			(3,000.00)	6,000.00	
Lake Maintenance	4,875.00		6,000.00			(1,125.00)	12,000.00	
Landscaping Maintenance & Material	13,652.73		23,000.00			(9,347.27)	46,000.00	
Landscape Improvements	1,187.66		6,500.00			(5,312.34)	13,000.00	
Right of Way Mowing	-		3,000.00			(3,000.00)	6,000.00	
Contingency-Hurricane Repairs	-		1,900.00			(1,900.00)	3,800.00	
Total General & Administrative Expenses	
$	112,154.99		
$	163,962.50		$	(51,807.51)	
$ 327,925.00	

Total Expenses	
   $	112,154.99 		
  $		
163,962.50 		
  $		
(51,807.51)	
  $ 327,925.00 	
Income (Loss) from Operations	$	40,218.42	$	-		$	40,218.42		$	-	
Other Income (Expense)											
Interest Income	$	60.76	$	-		$	60.76		$	-	
Total Other Income (Expense)	$	60.76	$	-		$	60.76		$	-	
Net Income (Loss)	$	40,279.18	$	-		$	40,279.18		$	-